New regulations on abbreviations in administrative documents in Vietnam under Decree 30

Decree 30/2020/ND-CP providing guidance on clerical work, effective from March 5, 2020. The Decree has introduced many new regulations regarding the format of administrative documents, including a new regulation on abbreviations in documents.

Word file of the latest templates, annexes, and document copies from March 05, 2020

Decree 30/2020/ND-CP stipulates that administrative documents include 27 types with specific abbreviations as follows:

No. Name of administrative document Abbreviation
1 Resolution (individual) NQ
2 Decision (individual) QD
3 Directive CT
4 Regulation QC
5 Provision QyD
6 Communique TC
7 Notice TB
8 Guidance HD
9 Program CTr
10 Plan KH
11 Option PA
12 Scheme DA
13 Project DA
14 Report BC
15 Minutes BB
16 Submission TTr
17 Contract HD
18 Official Telegram CD
19 Memorandum of Understanding MoU
20 Agreement BTT
21 Power of Attorney PoA
22 Invitation GM
23 Introduction Letter GGT
24 Leave Application GNP
25 Dispatch Sheet PG
26 Transfer Slip PC
27 Notification Slip PB

Additionally, when indicating the authority of the signatory, the abbreviations are written as follows:

- In case of signing on behalf of a collective, write the abbreviation "TM." before the name of the leadership collective or the name of the agency, organization.

- In case of delegated authority from the head of the agency, write the abbreviation "Q." before the title of the head of the agency, organization.

- In case of signing on behalf of the head of the agency, write the abbreviation "KT." before the title of the head of the agency. In case a deputy is assigned to be in charge or to operate, the signing will follow the same manner as a deputy signing on behalf of the head.

- In case of signing by order, write the abbreviation "TL." before the title of the head of the agency, organization.

- In case of signing by power of attorney, write the abbreviation "TƯQ." before the title of the head of the agency, organization.

See more on capitalization in documents HERE.

Thanh Lam

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