From April 20, 2020, Official Implementation of 11 New Authentication Certification Templates

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Latest 11 Authentication Certificate Samples

Among them, issued along with Circular 01/2020/TT-BTP are the latest 11 authentication certificate samples, specifically the following certificate samples:

Authentication Certificate for Signatures at the Reception and Return Department under the One-Stop Shop and Inter-Agency Mechanism

1. Authentication certificate for the signature of an individual on a document;
2. Authentication certificate for the signatures of multiple individuals on a document;

Authentication Certificate in Cases Where Two or More People Acknowledge or Refuse to Acknowledge Inheritance

1. Authentication certificate for the document acknowledging inheritance (in the case where two or more people jointly acknowledge the inheritance);
2. Authentication certificate for the document refusing to receive inheritance (in the case where two or more people jointly refuse to receive the inheritance);

Authentication Certificate for Contracts and Transactions at the Reception and Return Department under the One-Stop Shop and Inter-Agency Mechanism

1. Authentication certificate for contracts;
2. Authentication certificate for the agreement on the division of inheritance;
3. Authentication certificate for the document acknowledging inheritance (in the case of one person acknowledging the inheritance);
4. Authentication certificate for the document acknowledging inheritance (in the case where two or more people jointly acknowledge the inheritance);
5. Authentication certificate for wills;
6. Authentication certificate for the document refusing to receive inheritance (in the case of one person refusing to receive the inheritance);
7. Authentication certificate for the document refusing to receive inheritance (in the case where two or more people jointly refuse to receive the inheritance).

INSTRUCTIONS FOR COMPLETING THE CERTIFICATE SAMPLES:

- Date, month, year…: State the specific date, month, and year of authentication. For cases of authentication outside the office, specify the exact time (hour and minute), date, month, and year when the requester signed the document, contract, or transaction being authenticated.

- At…: State the specific location of the authentication (e.g., UBND Xa A, Huyen B, Tinh C). For cases of authentication outside the office of the competent authority, specify the location of the authentication outside the office.

- I…: State the full name, middle name, and first name of the person conducting the authentication.

- As…: State the title of the person conducting the authentication, along with the name of the authenticating agency (e.g., Chairman of UBND Xa A, Huyen B, Tinh C; Head of the District Department of Justice of Huyen B, Tinh C).

- Contract…: State the specific name of the contract or transaction being authenticated (e.g., land use right transfer contract, car gifting contract). (Note: This section only applies to the Contract Authentication Certificate Sample).

- Personal identification document number…: State the type of personal identification document, such as citizen identification, national ID card, or passport.

- Joint signing/thumbprint…: If signing, write “sign”; if thumb printing, write “thumb print”.

- Book number…: State the book number, year of authentication, and the authentication registry symbol (e.g., book number 01/2019-SCT/HD,GD); for books used for multiple years, state the serial number for each year (e.g., book number 01/2019 + 01/2020 -SCT/HD,GD).

- File receiver signs and states full name: The public employee receiving the file at the one-stop-shop/inter-agency department signs and writes their full name, middle name, and first name.

- The person conducting the authentication signs, states full name and stamps: If conducted at the Department of Justice, the Head/Deputy Head signs and stamps the Department of Justice; if conducted at the communal People's Committee, the Chairman/Vice Chairman of the communal People's Committee signs and stamps the communal People's Committee; if conducted at a notary public organization, the notary public signs and stamps the notary public organization; if conducted at a representative office, the public employee diplomatic, public employee consular signs and stamps the representative office. The person conducting the authentication states their full name, middle name, and first name.

Note: The above instructions apply to all certificate samples issued with Circular 01/2020/TT-BTP.

Le Hai

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