Vietnam: Responsibilities of organizations and individuals in vehicle registration

Vietnam: Responsibilities of organizations and individuals in vehicle registration (Internet image)

1. Responsibilities of vehicle users in Vietnam

In addition to works mentioned in Circular 16/2021/TT-BGTVT, vehicle users are responsible for:

- Maintaining technical safety and environmental protection status of vehicles as per standards when participating in road traffic.

- Refraining from renting or borrowing parts and/or components of motor vehicles to satisfy inspection purposes; refraining from falsifying, removing, or fabricating Certificate of inspection, seals of inspection.

- Providing and declaring accurate information relating to inspection affairs, administration information, and technical specifications of motor vehicles, and providing relevant documents to register authority.

- Preserving Certificate of inspection and seals of inspection.

- Returning Certificate of inspection and seals of inspection when register authority issues notice on revocation.

2. Responsibilities of Vietnam Register

- Organizing and providing specialized guidelines for motor vehicle inspection according to Circular 16/2021/TT-BGTVT.

- Developing, managing, providing guidelines on consistent use of inspection management program, national database on inspection; receiving and managing data on inspected motor vehicles of register authority.

- Inspecting and supervising inspection works of register authority regularly, periodically, and irregularly. Dealing with violations of register personnel, professional personnel, and register authority as per the law, and issuing notice on violation resolution results to local Departments of Transport.

- Issuing and removing warnings on inspection management program for motor vehicles failing to meet conformity in terms of administration information, technical specifications, and cases under Clause 12 Article 80 of Decree No. 100/2019/ND-CP dated December 20, 2019 of the Government.

- Printing, managing, issuing, and guiding use of templates, inspection certificates, and disposal of damaged, expired templates.

3. Responsibilities of Departments of Transport in Vietnam

- Inspecting local vehicle inspection works.

- Providing and exchanging information, figures relating to motor vehicle inspection.

- Dealing with violations in register affairs with heads, register personnel, and professional personnel within their competence.

- Cooperating with Vietnam Register in performing state management regarding motor vehicle inspection and performing other tasks within their competence.

4. Responsibilities of register authority in Vietnam

- Conducting inspection and issuing Certificate of inspection as per the law. Heads of register authority, inspection line personnel, register personnel, and professional personnel conducting inspection must be responsible for inspection results.

- Publicizing procedures, contents, standards, regulations, fees, charges, and working time.

- Complying with storage, reporting regimes as per the law.

- Securing login accounts for website of Vietnam Register and updating warning data from Vietnam Register as per the law.

- Transmitting inspection results and road toll fee data to database of inspection management program at Vietnam Register at least twice per day in form of compressed files while retaining file name extracted from inspection management program to folders of register authority in servers of Vietnam Register.

- Complying with inspection and supervision of the authority. Submitting reports on implementation of inspection conclusion to Vietnam Register and Departments of Transport.

- Managing, providing templates and inspection certificates as per the law; disposing damaged templates as per guidelines of Vietnam Register.

- Inspecting, maintaining, and repairing to maintain accuracy and functionality of inspection equipment and tools as per the law; fully recording in log for equipment management using form under Annex XIX attached to Circular 16/2021/TT-BGTVT. Reporting to Vietnam Register and local Departments of Transport when inspection lines or equipment ceases to function.

- Using inspection management software and equipment control software with the correct version publicized by Vietnam Register.

- Managing and supervising inspection affairs.

- Receiving application for inspection (via phone calls, websites) of motor vehicles.

- Developing annual and long-term training plans for register personnel and professional personnel to improve motor vehicle inspection capacity.

- Providing accurate information relating to motor vehicles during inspection period for other register authorities if requested.

- Sending and updating documents relating to change in administration information, technical specifications of motor vehicles according to Clause 4 and Clause 5 Article 8 of Circular 16/2021/TT-BGTVT.

- Providing education regarding professional ethics for officials, register personnel, and employees; preventing negativity in inspection affairs; reminding vehicle users to remove money and valuable belongings from the vehicles prior to inspection.

- Listing, confirming in notice of template provision, and sending to Vietnam Register within 10 working days from the date on which inspection templates sent by Vietnam Register are received.

- Verify conformity on database on vehicle registration or vehicle registration authority for liquidated motor vehicles.

(Chapter IV of Circular 16/2021/TT-BGTVT)

Diem My

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