04 notable points regarding diploma and certificate management in Vietnam

04 notable points regarding diploma and certificate management in Vietnam (iIlustration)

The management of diplomas and certificates must be strictly and scientifically implemented in accordance with the regulations of Vietnam's Circular 21/2019/TT-BGDDT, especially:

(1) Regarding the authority to sign diplomas and certificates. In case a person with competence in issuing a degree or certificate is not yet appointed or recognized by the competent authority:

• The degree or certificate shall be signed by the deputy of the issuing authority who is assigned management of the issuing authority by the competent authority.

• The deputy shall sign the degree or certificate on behalf of the competent person.

• The position stated on the diploma or certificate is the official position in the issuing authority (vice principal, deputy head of institute, deputy director) on the degree or certificate.

• A copy of the decision on assignment of management of the issuing authority to the deputy must be included in the issuance dossier of such degree or certificate.

(2) Creating and maintaining the original book of granting diplomas and certificates; books for granting diploma and certificate copies in accordance with regulations, specifically:

• The original book of granting diplomas and certificates according to the form in Appendix to Vietnam's Circular 21

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  Rectify the permission to receive replacement diplomas and certificates.

   

(3) The printing, management, and distribution of blank diplomas and certificates must adhere to Articles 9, 10, 11, and 12 of Vietnam's Circular 21. At the same time, the agency competent to grant diplomas and certificates must bear the responsibility for the refund under the law when printing and managing blank diplomas and certificates.

(4) Disclosures of diploma and certificate information on the unit's website, specifically:

• Publicly disclosed information on the grant of diplomas and certificates includes the following contents: title of diploma or certificate; full name, middle name, first name; date of birth of the diploma or certificate holder; number and number in the original book of granting diplomas and certificates; date of issuance of diplomas and certificates.

• Publicly disclosed information must ensure accurate numbers with the original book of degrees and certificates, and must be updated and stored regularly on the electronic portal.

• The disclosure of information on the grant of diplomas and certificates does not apply to educational institutions of the police and military branches and in some other cases as prescribed by competent agencies.

• It is necessary to promote the application of information technology in the management of diplomas and certificates, and to develop search software to facilitate the search, verification, and recognition of diplomas and certificates.

• The disclosure of information on granting diplomas and certificates must ensure the right to privacy of personal information.

In particular, it should be noted that the public announcement of information on the grant, modification, revocation, and cancellation of diplomas and certificates on the portal is carried out for both diplomas and certificates already granted before January 15, 2020 in Vietnam.

Bao Ngoc

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