With the need to expand operations and increase profits, businesses often choose to open more branches and representative offices to achieve their business efficiency. Below is the guide for registering the operation of domestic branch and representative office operations in Vietnam from October 19, 2020.
Article table of contents
Guidance on registration of domestic branch and representative office operations in Vietnam (Internet image)
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Notice on branch, representative office operation registration/establishment of business location
1. Application for branch, representative office operation registration within the country (for private enterprises, limited liability companies, joint-stock companies, partnerships)
- Notice on branch, representative office operation registration/establishment of business location (Appendix II-11, Decree 122/2020/ND-CP);
- Decision and a valid copy of the meeting minutes of the Members' Council for limited liability companies with two or more members, of the company owner or Members' Council or Company President for single-member limited liability companies, of the Board of Directors for joint-stock companies, and of general partners for partnerships regarding the establishment of a branch or representative office;
- Valid copy of the decision to appoint the head of the branch or representative office;
- Valid copy of one of the following personal identification documents of the head of the branch or representative office, specifically:
= For Vietnamese citizens: Citizen Identification Card or Identity Card or valid Vietnamese Passport;
= For foreigners: Valid foreign Passport or equivalent document.
- Valid copy of the license or approval document from the State Bank of Vietnam for enterprises that are credit institutions in the form of a limited liability company or joint-stock company when registering the operation of a branch or representative office within the country.
Note: In case of authorization to carry out the procedures, the authorized person must submit a valid copy of one of the personal identification documents along with one of the following two documents (not required to be notarized or certified):
- A valid copy of the service contract with the organization providing services related to enterprise registration and the introduction letter of that organization for the individual directly performing the procedures related to enterprise registration;- Authorization document for the individual to perform procedures related to enterprise registration.
2. Method of submitting the application for domestic branch, representative office operation registration in Vietnam
The enterprise or the authorized person submits the Application through one of the following two methods:
- Directly send one set of Application to the Business Registration Department - Department of Planning and Investment where the enterprise places its branch or representative office (fee 50,000 VND as stipulated in Circular 47/2019/TT-BTC);
- Submit the Application electronically following the procedures on the National Business Registration Portal https://dangkykinhdoanh.gov.vn (fee waiver).
Note: In case the enterprise establishes a branch or representative office in a province or city different from where the enterprise's headquarters is located, the Business Registration Department where the branch or representative office is located will send information to the Business Registration Department where the enterprise's headquarters is located.
3. Procedures for processing the Application and issuing the Certificate of Operation Registration for the branch or representative office in Vietnam
- The enterprise submits the Application notifying the registration of operation of the branch, representative office to the Business Registration Department - Department of Planning and Investment where the branch or representative office is located.
- Within 03 working days, from the date of receiving a complete and valid Application, the Business Registration Department enters the information into the National Business Registration Information System to request a branch or representative office code.
- The Business Registration Department issues the Certificate of Branch or Representative Office Operation Registration within the National Business Registration Database for the enterprise.
- In case the Application is not valid, the Business Registration Department issues a written notice guiding the enterprise to amend and supplement the Application.
Le Vy
- Key word:
- representative office
- Vietnam
