Working Regime and Information, Reporting of the Members' Council of Scientific and Technological Organizations

Circular 13 stipulates that the Management Board holds regular meetings once every quarter and extraordinary meetings as necessary at the request of the Chairman of the Management Board. The Management Board operates on a collective mechanism and decides by majority based on the votes of its members. Meetings of the Board are considered valid when at least 3/4 of the Board members attend, including the presence of either the Chairman or the Vice Chairman of the Management Board to manage the meeting.

- Resolutions of the Management Board are passed when at least 3/4 of the total number of Board members attending agree (through raising hands or secret ballot) or at least 3/4 of the total number of Management Board members agree in writing when the Board does not organize a meeting. In cases where there are opposing opinions and the voting is evenly split, the Board decides according to the opinion of the Chairman of the Board or the Vice Chairman of the Board authorized by the Chairman.

Note that resolutions of the Management Board must be recorded in minutes, with opinions and signatures of all attendees or written opinions of all Board members when no meeting is organized. Resolutions of the Management Board must be sent to all Board members.

- The Secretary of the Board is responsible for recording the minutes of the Board meeting, preparing the Board's resolutions, aggregating the opinions of Board members to report to the Chairman of the Board for consideration and signing Resolutions.- Public science and technology organizations are responsible for preparing the content, documents, and physical conditions for serving the meetings of the Management Board.- Periodically every 6 months or ad hoc at the request, the Chairman of the Management Board reports to the Minister, Head of ministerial-level agencies, agencies under the Government of Vietnam, and Chairman of the Provincial People's Committee, on the results and effectiveness of the activities of public science and technology organizations.

See details Circular 13/2017/TT-BKHCN, effective from December 21, 2017.

- Thao Uyen -

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