Which organizations will be authorized for notarization practice in Vietnam from July 1, 2025?

Which organizations will be authorized for notarization practice in Vietnam from July 1, 2025? (Image from the Internet)

Which organizations will be authorized for notarization practice in Vietnam from July 1, 2025?

According to the provisions of Article 19 of the Notarization Law 2024, the organizations practicing the notarization practice in Vietnam are as follows:

- Organizations practicing notarization practice include:

+ Notarial Office

++  The  Notarial  Office  is  established  by  a  decision  of  the  Provincial  People's  Committee.

++  The  Notarial  Office  is  a  public  service  provider  under  the  Department  of  Justice,  with  its  own  headquarters,  seal,  and  account,  organized  and  operating  under  the  provisions  of  the  Notarization  Law  2024,  legislation  on  public  service  providers,  and  meeting  the  following  conditions:

+++  Having  two  notaries  or  more;  in  districts  where  a  Private  Enterprise  Notarial  Office  is  established,  the  Notarial  Office  may  have  one  notary;

+++  Having  a  headquarters  meeting  the  conditions  prescribed  by  the  Government  of  Vietnam.

++  The  legal  representative  of  the  Notarial  Office  is  the  Head  of  the  Notarial  Office,  appointed,  dismissed,  and  removed  by  the  Director  of  the  Department  of  Justice  in  accordance  with  the  law.  The  Head  of  the  Notarial  Office  must  be  a  notary  and  have  been  practicing  the  notarial  profession  for  a  minimum  of  two  years.

++  The  name  of  the  Notarial  Office  includes  the  phrase  "Notarial  Office"  followed  by  the  establishment  number  and  the  name  of  the  province  or  centrally  managed  city  where  the  Notarial  Office  is  established.

++  The  seal  of  the  Notarial  Office  does  not  contain  the  national  emblem.  The  Notarial  Office  may  engrave  and  use  the  seal  after  the  establishment  decision.  The  procedures  and  dossiers  for  seal  engraving  shall  comply  with  the  provisions  of  the  law  on  seals.

++  The  announcement  of  information  regarding  the  establishment,  conversion,  dissolution  of  the  Notarial  Office  is  carried  out  in  accordance  with  the  regulations  of  the  Government  of  Vietnam.

+ Notary Office

++  The  Notary  Office  is  organized  and  operates  in  accordance  with  the  Notarization  Law  2024  and  other  relevant  laws  for  partnership  companies;  in  district-level  administrative  units  with  low  population  density,  underdeveloped  infrastructure  and  services,  and  difficulties  in  establishing  a  Notary  Office  in  the  form  of  a  partnership  company,  the  Notary  Office  is  organized  and  operates  according  to  the  Notarization  Law  2024  and  other  relevant  laws  regarding  partnership  companies  and  private  enterprises.The  Government  of  Vietnam  prescribes  the  list  of  district-level  administrative  units  where  a  Private  Enterprise  Notary  Office  can  be  established  and  operated,  and  the  transformation  of  Notary  Office  types  in  these  administrative  units.

++  The  Notary  Office  is  organized  and  operates  as  a  partnership  company  must  have  two  or  more  unlimited  liability  partners  and  no  capital-contributing  members.  The  unlimited  liability  partners  must  be  notaries  and  have  equal  rights  in  deciding  the  issues  of  the  Notary  Office.  The  Head  of  the  Notary  Office  must  be  an  unlimited  liability  partner  of  the  Notary  Office  and  have  been  practicing  the  notarial  profession  for  a  minimum  of  two  years.The  Notary  Office  organized  and  operates  as  a  private  enterprise,  the  owner  of  the  private  enterprise  is  also  the  Head  of  the  Notary  Office  and  must  be  a  notary  who  has  practiced  the  notarial  profession  for  a  minimum  of  two  years.

++  The  Head  of  the  Notary  Office  is  the  legal  representative  of  the  Notary  Office,  responsible  for  managing  and  operating  the  activities  of  the  Notary  Office;  not  allowed  to  hire  others  to  manage  the  Notary  Office,  nor  lease  the  Notary  Office.

++  The  name  of  the  Notary  Office  includes  the  phrase  "Notary  Office"  and  a  unique  Vietnamese  name  chosen  by  the  unlimited  liability  partners  for  a  partnership  company-based  Notary  Office  or  chosen  by  the  notary  who  is  the  Head  of  the  Notary  Office  for  a  privately-owned  Notary  Office,  ensuring  the  following  requirements:

+++  Not  to  use  the  name  of  state  agencies,  units  of  the  people's  armed  forces,  political  organizations,  socio-political  organizations,  socio-professional  political  organizations,  social  organizations,  or  socio-professional  organizations  as  part  or  all  of  the  specific  name  of  the  Notary  Office;

+++  Not  to  duplicate  or  cause  confusion  with  the  name  of  other  notarial  practicing  organizations  operating  nationwide;

+++  Not  to  use  words  or  symbols  that  violate  national  historical,  cultural,  ethical  traditions,  and  customs.

++  The  Notary  Office  must  have  headquarters  meeting  the  conditions  prescribed  by  the  Government  of  Vietnam.The  Notary  Office  has  its  own  seal  and  account,  operating  on  the  principle  of  financial  autonomy  from  notarization  fees,  related  service  fees  upon  request,  and  other  lawful  revenues  as  stipulated  by  law.

++  The  seal  of  the  Notary  Office  does  not  contain  the  national  emblem.  The  Notary  Office  may  engrave  and  use  the  seal  after  being  issued  an  operational  registration  certificate.  The  procedures  and  dossiers  for  seal  engraving  shall  comply  with  the  provisions  of  the  law  on  seals.

Organized and operated according to the provisions of the Notarization Law 2024 and other related laws.

- The Ministry of Justice is responsible for developing and submitting to the Government of Vietnam to promulgate a strategy for development in the notarial field; guiding localities in developing a management and development scheme for notarial practice organizations.

- The Provincial People's Committee is responsible for issuing management and development schemes for notarial practice organizations; considering and deciding the transfer of authentication transactions from district-level Justice Department, communal People's Committee to notarial practice organizations in developed district-level areas meeting the requirements of individuals and organizations' notarization as prescribed by the Government of Vietnam.

Refer to the Notarization Law 2024 effective from July 1, 2025.

The Notarization Law 2014 ceases to be effective from the date the Notarization Law 2024 takes effect, except as specified in clauses 1, 2, 3, 6, 7, 9, 11, 12, and 14 of Article 76 of the Notarization Law 2024.

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