When do Audit Policy and Audit Quality Control Departments perform quality control on ad hoc audits in Vietnam?

When do Audit Policy and Audit Quality Control Departments perform quality control on ad hoc audits in Vietnam? (Internet image) 

Regarding this issue, LawNet would like to answer as follows:

On March 4, 2024, the State Auditor General issued Decision 477/QD-KTNN on Regulation on quality control of audit of the State Audit Office of Vietnam, taking effect on March 4, 2024.

1. When do Audit Policy and Audit Quality Control Departments perform quality control on ad hoc audits in Vietnam?

According to Article 19 of the Regulations issued together with Decision 477/QD-KTNN, the Audit Policy and Audit Quality Control Department performs quality control of ad hoc audits as follows:

- During the process of monitoring the activities of the Audit Team, when detecting signs of violations or errors that need to be prevented or handled immediately during the audit process or according to the direction of the State Auditor General, the Audit Policy and Audit Quality Control Department prepares an unexpected control plan and submits it to the State Auditor General for review and approval (clearly stating the reason, content, and scope of the unexpected control).

The scope, location, and content of quality control for an ad hoc audit are approved by the State Auditor General in the unexpected control plan.

- After the decision to establish an ad hoc control team is signed by the State Auditor General, and the ad hoc control plan is approved by the State Auditor General, Audit Policy and Audit Quality Control Department announce the decision to establish an ad hoc control team with the unit in charge of the audit, the audit team. Unscheduled control plans are only notified to the unit in charge of the audit, the audit team, and the audit groups 1 day before performing the control at the audit group.

- The control team implements control according to the approved plan; collects information and documents related to issues and control content from the unit in charge of the audit, the audit team, and the audit team. When necessary, collect information from the audited unit and other agencies, organizations, and individuals related to control content; the Control Team requests provision through the Audit Team and Audit Team; if necessary, work directly with the audited unit, other relevant organizations, and individuals, the control team reports to the Director of Audit Policy and Audit Quality Control Department for review and consultation with the State Auditor General before implementation.

- During the control process, if problems arise, the Control Team Leader must promptly report to the Director of Audit Policy and Audit Quality Control Department for direction and handling. In the event that the control plan must be adjusted, the Head of the Control Team reports to the Director of Audit Policy and Audit Quality Control Department to report to the State Auditor General for consideration and decision.

Thus, Audit Policy and Audit Quality Control Department performs quality control of ad hoc audits when detecting signs of violations and errors that need to be prevented or handled immediately during the audit process or as directed by the State Auditor General.

However, the Audit Policy and Audit Quality Control Department must prepare an unexpected control plan and submit it to the State Auditor General for review and approval.

2. What are the forms of quality control of audit of the State Audit Office of Vietnam?

According to Clause 4, Article 3 of the Regulations issued together with Decision 477/QD-KTNN, forms of quality control of audit of the State Audit include:

- Supervise audit activities for the audit team: this includes checking and evaluating audit records sent to the Audit Policy and Audit Quality Control Department and the unit in charge of the audit according to regulations and checking and reviewing the State Auditor's notes on the electronic audit log without directly working with the audit team.

- Control the organization and implementation of quality control of audit by the Chief Auditor: Is an activity to check and evaluate the organization and implementation of quality control of audit work by the Chief Auditor according to the regulations on quality control of audit, implemented by the Audit Policy and Audit Quality Control Department according to the responsibilities and tasks assigned by the State Auditor General.

- Quality control of direct audit for the audit team: is the inspection and evaluation of audit activities of the Audit Team during the stages of the audit according to the Audit Process, performed concurrently with the audit activities of the Audit Team.

- Quality control of an ad hoc audit: is an activity to check and evaluate the quality of audit activities that is not part of the annual quality control of the audit plan (abbreviated as the annual control plan), carried out according to the requirements for the management and administration of audit activities by the State Auditor General or the Chief Auditor.

- Control records after issuing audit reports: This is the activity of checking and evaluating compliance with the State Audit's regulations for audit records and quality control of audit records according to the stages of the audit until the audit report is issued.

Nguyen Ngoc Que Anh

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