Vietnam’s Circular No. 03/2019/TT-BCT: Guidance on declaration of C/O form CPTPP

Circular No. 03/2019/TT-BCT of the Ministry of Industry and Trade of Vietnam provides guidance on declaration of C/O form CPTPP, specifically as follows:

C/O form CPTPP of Vietnam must be declared in English and typed.

1. The top right corner box is filled with reference number (inserted by the issuing authority). The reference number includes 13 digits, divided into 5 groups, with the following:

- Group 1: the abbreviated name of exporting Party which is Vietnam, including 2 letters “VN";

- Group 2: the abbreviated name of importing Party of CPTPP, including 2 letters as follows:

- Group 3: the year of C/O issuance, including 2 letters. For example: a C/O issued in 2019 shall be filled with “19”;

- Group 4: the code of the issuing authority, including 2 letters. The list of issuing authorities is specially detailed in Annex IX issued herewith. This list is frequently updated by the Ministry of Industry and Trade in case of change in the EcoSys at www.ecosys.gov.vn;

- Group 5: the number order of C/O, including 5 letters;

- There is a dash “-” between group 1 and group 2; there is a slash “/” in the middle between group 3, group 4 and group 5.

For example: If the Chamber of Foreign Trade Management in Ho Chi Minh City area issues the No. 6 C/O on an export consignment to Canada in 2019, the reference number of this C/O shall be: “VN-CA 19/02/00006”.

2. Box 1: trading name of exporter, address, name of exporting Party (Vietnam).

3. Box 2: name of consignee, address, name of importing Party.

4. Box 3: date of departure, means of transportation (if sent by airplane then check “By air”, if sent by seaway then check the name of ship) and port of discharge.

5. Box 4: the issuing authority shall check in suitable box (√):

- “Non-Party Invoicing” when applying a commercial invoice of a non-Party;

- “Certified True Copy” when issuing the certified true copy of the original C/O. The date of issue of this copy shall be typed or sealed in the Box 12.

6. Box 5: name of the producer, address, name of country/territory where the final process of production of a good is performed.

- If a good is supplied by various producers, insert “Various” or include a list of the producers.

- If the producer’s information must be kept secret, insert “Available upon request by the importing authorities”. The exporter or trader seeking for a C/O must provide the producer’s inro upon request by the authorities of the importing Party.

7. Box 6: the item number (if case of many commodities on a C/O, each of commodities shall have a specific number order).

8. Box 7: Marks, numbers and kind of packages, description (including 6-digit HS heading of importing Party and brand name of the good (if any)).

a) In case of textile and apparel products using originating materials, insert “Yarn/fabric of HS (i) originating from (ii)”. Where:

(i) 6-digit HS heading of originating yarns or fabrics.

(ii) originating country of the yarn or fabric.

b) If the textile and apparel product uses materials included in the Short Supply List of Products in Annex VIII, insert “Yarn/fabric from No. (#) of SSL”. where:

(#) is the ordinal number of material in the Short Supply List of Products.

9. Box 8: insert origin criteria of goods:

10. Box 9: gross weight of good (or other measurement) and value. The trade may choose whether or not declare the value of the good in the C/O.

11. Box 10: number and date of the commercial invoice issued for a shipment into the importing Party.

12. Box 11:

- The name of the originating country of the good, the place where the final process of production of the good is performed on the first line.

- The name of the importing Party on the second line.

- The place and date of application for C/O, the full name, signature of the signatory of the application on the third line.

13. Box 12: reserved for the issuing authority: place and date of C/O issuance, the signature of C/O issuing authority’s officer, the seal of C/O issuing authority.

View more details at Circular No. 03/2019/TT-BCT of the Ministry of Industry and Trade of Vietnam, effective from March 08, 2019.

- Thuy Phu -

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