Legal Counselling

Vietnam: Regulation on preparation, update, management and use of employee books

15:50, 18/12/2020

On December 14, 2020, the Government of Vietnam issued the Decree No. 145/2020/NĐ-CP guilding the Labor Code of Vietnam on working conditions and labor relations.

sổ quản lý lao động, Nghị định 145/2020/NĐ-CP

According to Article 3 of the Decree No. 145/2020/NĐ-CP of Vietnam’s Government, preparation, update, management and use of employee books prescribed by Clause 1 Article 12 of the Labor Code 2019 of Vietnam are elaborated as follows:

1. Within 30 days from the inauguration date, the employer shall make employee books at the headquarters, branches and representative offices.

2. The employee book may be a physical or electronic book and must contain basic information about each employee, including: full name, gender, date of birth, nationality, residence, ID/passport number, professional qualifications, vocational qualification level, work position, type of employment contract, starting date; social insurance participation, salary, promotion and pay rise; annual leave; overtime hours; training; violations, material responsibility, occupational accidents, occupational diseases, date of employment contract termination and reasons for termination.

3. The employer shall enter and update the information specified in Clause 2 of this Article from the day on which the employees starts to work; manage, use and present the employee book to labor authorities and relevant authorities when requested as per regulations.

View more details at the Decree No. 145/2020/NĐ-CP of Vietnam’s Government, effective from February 01, 2021.

Thuy Tram

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