Vietnam: Process of issuance of authenticated e-invoices

According to Article 17 of the Decree No. 123/2020/NĐ-CP of Vietnam’s Government, creation of authenticated e-invoices is carried out as follows:

If enterprises, business entities, other organizations, household or individual businesses prescribed in Clause 1 Article 14 hereof wish to access the web portal of the General Department of Taxation to create invoices, they can use their log-in accounts granted after they complete their registration, following the steps below:

- Create sales and service invoices.

- Append digital signatures to created invoices and send such invoices to the tax authority for its issue of authentication codes.

In case of use of authenticated e-invoices through e-invoice service providers, enterprises, business entities, other organizations, household or individual businesses shall access the websites of these e-invoice service providers or use their e-invoice software to:

- Create sales and service invoices.

- Append digital signatures to created invoices and send such invoices through e-invoice service providers to the tax authority for its issue of authentication codes.

Moreover, Article 17 of the Decree No. 123/2020/NĐ-CP of Vietnam’s Government also stipulates the issuance of authentication codes to e-invoices as follows:

- E-invoices granted authentication codes by tax authorities must meet the following requirements:

+ They must bear adequate contents as prescribed in Article 10 hereof.

+ They must follow the format prescribed in Article 12 hereof.

+ The information shown on the e-invoices are the same as the registration information as prescribed in Article 15 hereof.

+ These e-invoice issuers are not suspended from use of authenticated e-invoices according to the provisions of Clause 1 Article 16 hereof.

- The authentication code issuing system of the General Department of Taxation automatically issues authentication codes and informs them to senders.

Note: Enterprises, business entities, other organizations, household or individual businesses that sell goods or provide services shall be responsible for sending authenticated e-invoices to buyers. E-invoice sending and receiving methods shall be subject to the agreement between the buyer and the seller, and in accordance with regulations of the Law on electronic transactions.

View more details at the Decree No. 123/2020/NĐ-CP of Vietnam’s Government, effective from July 01, 2022.

Le Vy

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