Vietnam: Procedures for registration of use of e-records

Vietnam: Procedures for registration of use of e-records (Illustrative image)

In Article 37 of the Draft Decree regulating invoices and records, the procedures for registration of use of e-records in Vietnam are specified as follows:

- Commercial banks, credit institutions, organizations, individuals that withhold tax, collectors of fees, charges, and other amounts under the state budget in Vietnam register to use electronic records, and electronic receipts through the web portal of the General Department of Taxation of Vietnam.

The content of the registration information follows Form No. 01 Appendix 1 issued together with this Decree.

The web portal of the General Department of Taxation of Vietnam receives the registration for the use of electronic records from commercial banks, credit institutions, organizations, individuals that withhold tax, collectors of fees, charges, and other amounts under the state budget; sends notifications after receiving the registration for the use of electronic records to confirm the submission of the application for the use of electronic records.

- Within 1 working day from the date of receipt of the registration for the use of electronic records, the tax authority is responsible for sending the Notification according to Form No. 02 Appendix 1 issued together with this Decree to the entities specified in Clause 1 of this Article regarding the acceptance in case the registration for the use of electronic records is valid, without errors; or non-acceptance in case the registration for the use of electronic records is not eligible for acceptance or has errors.

- From the time of using electronic records and electronic receipts as stipulated in this Decree, organizations mentioned in Clause 1 of this Article must conduct the cancellation of the remaining unused physical receipts and records (if any) as regulated.

- In case there is a change in the information previously registered for the use of electronic records in Clause 1 of this Article, commercial banks, credit institutions, organizations, individuals that withhold tax, and fee-collecting organizations must update the information and resubmit it to the tax authority according to Form No. 01 Appendix 1 issued together with this Decree through the web portal of the General Department of Taxation of Vietnam.

More details can be found in the Draft Decree regulating invoices and records.

Thuy Tram

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