Vietnam: Procedures for registration of crew members and issuance of crew member’s books

1. An organization or individual (applicant) shall be required to submit one (1) set of application for registration and issuance of the crew member’s book in person, by post or in any appropriate manner to one of the crew member registration authorities stipulated in Clause 3 Article 49 of Circular No. 23/2017/TT-BGTVT of the Ministry of Transport of Vietnam. The application for issuance of the crew member’s book shall include:

- An application form specified in the specimen of Appendix II attached hereto;

- Two color photos of size 4x6 cm which is the same one as used for the identity card and taken within six (6) months;

- A copy together with the original or authenticated copy of the identity card or passport;

- A copy together with the original or authenticated copy of the certificate of basic drill;

- Any certificate of corresponding to rank-based duties towards ranks of unlicensed crew members;

- A written approval of probation period if the applicant is a cadet.

2. The crew member registration authority shall receive and process the application as follows:

- In case the application is submitted in person: the applicant-receiving authority shall either send the applicant a receipt and note of returning the result if the application is valid or return the invalid application to the applicant together with explanation in writing;

- In case application is submitted by post or in any appropriate manner: within two (2) working days from the day on which the invalid application is received, the crew member registration authority shall provide the applicant explanation in writing.

3. Within two (2) working days from the day on which the application is received, the crew member registration authority shall record the crew member registration in the crew member’s book and issue it according to the specimen of Appendix I attached hereto. If the application is rejected, the crew member registration authority shall provide the applicant explanation in writing within the above-mentioned time limit.

4. The fees for issuance of the crew member’s book shall be subject to regulations of the Ministry of Finance.

Circular No. 23/2017/TT-BGTVT of the Ministry of Transport of Vietnam takes effect from September 15, 2017.

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