Vietnam: Procedures for processing multiple choice answer sheets in the national high school graduation examination

Currently, universities and colleges assigned by the Ministry of Education and Training of Vietnam shall preside over the grading of answer sheets. They shall appoint their employees to participate in the grading board in accordance with regulations, except for those whose relatives are candidates in the same administrative division. Departments of Education and Training shall provide necessary facilities, computer systems, photo scanners and other devices as instructed by the Ministry of Education and Training; cooperate with the police and security guards in security protection; advise the People’s Committees of the provinces about necessary budget for organization of multiple-choice test grading.

Procedures for processing multiple choice answer sheets in the national high school graduation examination shall be carried out according to Clause 11 Article 1 of Circular No. 03/2019/TT-BGDĐT of the Ministry of Education and Training of Vietnam amending Article 26 of Circular No. 04/2017/TT-BGDĐT, specifically as follows:

- After all of the answer sheets are scanned, the scanned images encrypted by software shall be copied to 03 CDs or DVDs;

- Identification of scanned images: After all of the answer sheets are scanned, the images encrypted by software shall be copied to 03 CDs or DVDs;

- After all technical errors of the answer sheets are fixed, the error fixing data encrypted by software shall be copied to 03 CDs or DVDs.

During each of the three steps, the CDs or DVDs shall be bagged and sealed in the presence of the supervision team and the police. This process shall be recorded. 01 CD/DVD shall be sent to the Ministry of Education and Training; 01 CD/DVD shall be held by the chairperson of the examination center; 01 CD/DVD shall be held by the grading board manager. The use of these CDs/DVDs is subject to approval by the Steering Committee.

Besides, Circular No. 03/2019/TT-BGDĐT also stipulates: After completion of the tasks specified above, the grading team shall break the seal of the CD, make a record, and enter the data into the grading software under supervision of the police and the supervision team; the score of each answer sheet of each subject shall be converted into the scale from 1 to 10 and rounded to the nearest one hundredth. The codes of question sheets and subjects in the files of the Ministry of Education and Training shall be uniformly used. The grading board shall update and report the processing of answer sheets to the Ministry of Education and Training.

As soon as the grading is completed, the official files and test results (exported from the software in the format required by the Ministry of Education and Training) shall be copied to 03 CDs/DVDs, which shall be sealed under supervision of the supervision team and the police. This process shall be recorded in writing. 01 disc shall be sent to the Ministry of Education and Training, 01 disc shall be held by the chairperson of the examination center and 01 disc shall be held by the grading board manager.

View full text at Circular No. 03/2019/TT-BGDĐT of the Ministry of Education and Training of Vietnam, effective from May 03, 2019.

Thu Ba

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