Vietnam: Latest procedures and application for issuance of C/O form CPTPP

According to Clause 3 Article 4 of Circular No. 03/2019/TT-BCT of the Ministry of Industry and Trade of Vietnam, certification of origin and origin verification shall be carried out in accordance with Decree No. 31/2018/ND-CP of Vietnam’s Government, specifically as follows:

1. Registration of trader profiles

An applicant for the first C/O shall register the trader profile with the issuing authority. An application for issuance of C/O is solely considered when the adequate and valid trader profile has been registered. The trader profile includes:

- specimen signature of the trader’s legal representatives to be registered or authorized person who signs the application for issuance of C/O or signs the C/O, and specimen seal of trader using form No. 01 in the Appendix attached to Decree No. 31/2018/ND-CP;

- a copy of business registration certificate (stamped as a true copy of the original by trader);

- a list of manufacturing facilities producing the goods applying for issuance of C/O (if any) using form No. 02 in the Appendix attached to Decree No. 31/2018/ND-CP.

The trader profile shall be submitted at the same time as the application for issuance of C/O.

2. Application for issuance of C/O

Traders declare their application for issuance of C/O according to the electronic form available on the Electronic Certificate of Origin Management and Issuance System of the Ministry of Industry and Trade at www.ecosys.gov.vn. 

If a trader applies for initial C/O or C/O of initially-exported goods or C/O of changeable goods, the application for issuance of C/O shall include:

a) An application form for issuance of C/O which is fully completed using Form No. 04 in Appendix issued with Decree No. 31/2018/ND-CP;

b) A specimen of C/O which is completed filled;

c) A printed export customs declaration. If exported goods are exempt from customs declaration as prescribed by law, copy of customs declaration shall not be required;

d) A copy of commercial invoice (stamped as a true copy of the original by trader);

dd) A copy of bill of lading or copy of equivalent transport document (stamped as a true copy of the original by trader) in a case where the trader has no bill of lading. The trader is considered exempt from submission of the above-mentioned document if the exported goods are shipped without bill of lading or other transport documents as prescribed by law or international practice;

e) A detailed list of exported goods qualifying preferential rules of origin or non-preferential rules of origin using the form prescribed by the Ministry of Industry and Trade;

g) A declaration of origin provided by manufacturer or supplier of originating material or locally produced originating good using the form prescribed by the Ministry of Industry and Trade if such material is used in subsequent stage to produce another good;

h) A copy of good manufacturing process (stamped as a true copy of the original by trader).

If a trader produces and exports unchangeable goods, the application for issuance of initial C/O shall include documents prescribed above. Since the subsequent application for issuance of C/O, the trader is solely required to submit documents prescribed from Point a to dd.

3. Processing time limit

The processing time limit is 24 working hours since the issuing authority receives the adequate and valid application according to the date stamped on the envelope.

C/O issued retroactively/retrospectively

If a C/O is not issued at the time of export, it may be issued a later date and have validity from the date of shipment but not exceeding 1 year from the date of shipment and it must bear “ISSUED RETROACTIVELY/ ISSUED RETROSPECTIVELY” stamp.

Hai Thanh

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