Vietnam: How to handle stolen, lost or destroyed C/O form E?

15:18, 18/09/2019

Recently, Lawnet has received many inquiries from Customers and Members regarding how to handle cases where the C/O form E is lost or destroyed. LawNet would like to respond as follows:

According to Article 23 of Circular No. 12/2019/TT-BCT of the Ministry of Industry and Trade of Vietnam, in the event of theft, loss or destruction of a C/O (Form E), the exporter may apply in writing to the issuing authority which issued it for the certified true copy of the original and the triplicate to be made on the basis of the export documents in its possession.

The certified true copy of the original C/O (Form E) must bear the endorsement of the words “CERTIFIED TRUE COPY” in Box 12 and the date of the original C/O (Form E).

The certified true copy of the original C/O (Form E) shall be issued no later than one year from the date of issuance of the original C/O (Form E) and on condition that the exporter provides to the relevant issuing authority the triplicate copy or any proof on the issuance of the original C/O (Form E).

Also according to this Circular, neither erasures nor superimposition shall be allowed on C/O (Form E). Any alteration shall be made by striking out the erroneous materials and making any addition required. Such alterations shall be approved by an official authorized to sign the C/O (Form E) and certified with official seals of the issuing authorities. Unused spaces shall be crossed out to prevent any subsequent addition.

Nguyen Trinh

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