Vietnam: How are e-archival documents formed?

According to Decree No. 01/2013/ND-CP of Vietnam’s Government, e-archival documents are formed during the operation of agencies and organizations and from the digitization of archival documents on other information carriers. To be specific:

E-archival documents formed during the operation of agencies and organizations

- E-archival documents formed during the operation of an agency or organization must be made into records, selected and preserved according to archival operations and information technology in the e-document management system.

- The e-document management system must ensure technical requirements to have the authenticity, integrity, consistency, security of information and accessibility of e-archival documents right upon they are created.

- The Ministry of Home Affairs and the Ministry of Information and Communications shall define basic functions, the process for exchange, storage and processing of e-documents; responsibilities of agencies, organizations and individuals in the course of settlement of affairs in the e-document management system.

E-archival documents formed from the digitization of archival documents on other information carriers

- E-archival documents formed from the digitization of archival documents on other information carriers must meet criteria of input information data. Agencies, organizations and individuals are not allowed to destroy archival documents of permanent archival value after those documents are digitized.

- Agencies and organizations shall use digital signatures for digitized documents.

- Digital signatures of agencies and organizations must meet requirements of law on e-transactions.

View more details at Decree No. 01/2013/ND-CP of Vietnam’s Government, effective from March 01, 2013.

Ty Na

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