Vietnam: Guidelines for converting a physical document into an electronic document

10:15, 27/12/2018

Recently, the Government of Vietnam issued Decree No. 165/2018/ND-CP on e-transactions in financial operations.

According to Decree No. 165/2018/ND-CP of Vietnam’s Government, methods and conditions of converting a physical document into an electronic document are as follows:

Methods of converting a physical document into an electronic document:

- Photocopy the physical document or convert it into a file on the information system; or

- Convert contents of the physical document into data so that it can be stored in the information system.

The electronic document converted from a physical document must satisfy the following conditions:

- It must specify all contents of the physical document;

- Individual or organization that organizes (or takes responsibility for) the conversion of a physical document into an electronic document shall append his/her/its digital signature to the electronic document after it is converted from the physical document or authenticated using one of the methods specified in Point b Clause 2 Article 5 of this Decree.

Note: The electronic document converted from a physical document has the same value as the physical document unless otherwise prescribed by specialized law.

More details can be found in Decree No. 165/2018/ND-CP of Vietnam’s Government, which takes effect from February 10, 2019.

- Thanh Lam -

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