Vietnam: Electronic social insurance documentation requires digital signatures of persons having competence to sign such electronic social insurance documents

According to Article 9 of the Decree No. 166/2016/NĐ-CP of Vietnam’s Government, electronic social insurance documentation prescribed by law requires digital signatures of persons who have the competence to sign such electronic social insurance documents in accordance with regulations of laws. In case the electronic social insurance documentation only has signatures of authorized persons, the information system must have the ability to identify and authenticate the processing of responsible persons as regulated by laws during the transfer of electronic social insurance documentation to the last signee.

Concurrently, in case the electronic social insurance documentation is enclosed with paper components, the authority, organization or individual that conducts electronic transactions in social insurance must convert such paper documents to electronic copies in accordance with regulations of the Law on electronic transactions. The conversion from paper documents into electronic copies must satisfy the following requirements:

- Reflect the integrity of paper document contents;

- Have signature and full name of the person who has carried out the conversion from paper documents into electronic copies;

- Have particular signs confirming the conversion from paper documents into electronic copies.

Besides, where necessary, electronic documentation may be converted into paper documents provided such conversion must satisfy the following requirements:

- Reflect the integrity of electronic documentation contents;

- The person who has carried out the conversion from electronic documentation into paper documents must sign and write his/her full name on such paper documents, and affix the seal on paper documents requiring the seal as regulated.

- Have particular signs confirming the conversion from electronic documentation into paper documents.

View more details at the Decree No. 166/2016/NĐ-CP of Vietnam’s Government, effective from March 01, 2017.

Ty Na

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