Vietnam: Contents and forms of the assignment decision on sending officials abroad

According to Article 4 of Circular No. 04/2020/TT-BNG of the Ministry of Foreign Affairs of Vietnam, the assignment decision or written permission of sending officials abroad is prescribed as follows:

- An assignment decision or written permission of sending official abroad (hereinafter referred to as assignment decision) must include the information outlined in the Form 02/2020/NG-XNC hereto appended. This decision must bear the signature of the competent person or duly authorized person and the seal of the sponsoring agency and comply with regulations of law on administrative document format.

If the assignment decision has at least two pages, the pages must be ordinally numbered and fan-stamped. If the assignment decision is a double-sided document, the first page must bear a seal (usually overlapping the name of agency) or fan stamping. If the assignment decision is amended, the competent person must bear the signature and seal at the amendment. If at least two amendments are made, a new assignment decision must be issued.

If the assignment decision is an electronic document, it must satisfy the applicable requirements relating to digital signature and e-documents.

- An assignment decision may be an official dispatch of External Relations Committee of the Party Central Committee, the President's Office, Office of the National Assembly, or the Government's Office which notifies the list of delegates if the official on assignment is a member of delegate of General Secretary, the Standing board of Secretariat, Politburo member, Secretary of Central Committee, the State President, the State Deputy President, National Assembly President, National Assembly Deputy President, the Prime Minister, the Deputy Prime Minister.

- An assignment decision may be an official dispatch of Central Party Office, External Relations Committee of the Party Central Committee, the President's Office, Office of the National Assembly or the Government’s Office which grants approval for sending official abroad of the competent authority if the official on assignment is subject to management of Central Committee of the Communist Party.

- In the case of a person who holds several official positions at different agencies, he/she must use the assignment decision issued by the agency to which his/her given official duties abroad are related.

View more details: Circular No. 04/2020/TT-BNG of the Ministry of Foreign Affairs of Vietnam takes effect from November 10, 2020.

Thuy Tram

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