Vietnam: Arrangement for tests or examinations to be taken to obtain the certificate of competency or qualification

According to Article 9 of Circular No. 40/2019/TT-BGTVT of the Ministry of Transport of Vietnam, the arrangement for tests or examinations to be taken to obtain the certificate of competency or qualification is as follows:

- After receiving the test or examination plan and the study result of learners (the Report No. 2), the competent authority stipulated in Article 7 hereof shall make a decision on establishment of the testing or examination board in compliance with regulations laid down in the Appendix V hereof and direct such tests or examinations in conformity with applicable regulations. The Chair of the testing or examination board or authorized person, the Secretary of the testing or examination board, must be present to direct or solve any issues that may arise in the testing or examination process.

- The Secretary of the testing or examination board shall inspect applications for participation in a training class, test or examination submitted by candidates; post a public notice about the list of eligible candidates at the testing rooms; guarantee that eligible candidates must achieve satisfactory scores of all required subjects, and total time of learning theoretical and practical lessons equals at least 80% compared with the statutory time as well as these candidates must present their valid documents in accordance with regulations mentioned in the application for participating in a training class, test or examination.

The testing or examination board shall convene its meetings as follows:

- The first meeting session: setting up the testing and examination schedule as prescribed in the Appendix VI hereof; selecting questions used in tests or examinations from the question bank issued by the Vietnam Inland Waterway Administration; assigning tasks and developing approaches to arranging tests or examinations;

- The second meeting session: checking the test or examination result according to the regulations laid down in the Appendix VII hereof; considering proposals, recommendations and solutions to other relevant issues. Additionally, the Chair of the testing or examination board shall have the power to convene the spontaneous meeting in order to solve any difficulty that may arise in the testing or examination process.

Upon completion of a test or examination, the testing or examination board shall notify the competent authority stipulated in Article 7 hereof of:

- List of the test or examination results (the Report No. 3) according to the regulations laid down in the Appendix VIII hereof;

- The meeting minutes of the first and second meeting session of the testing or examination board according to the regulations laid down in the Appendices IX and X hereof;

- Other documents concerning these tests or examinations.

After receiving the report from the testing or examination board, the competent authority shall make a decision to validate the test or examination result and issue the certificate of competency or qualification (enclosing the list of candidates issued with certificates or qualifications) to candidates who have successfully passed these tests or examinations in accordance with regulations laid down in the Appendix XI hereof.  While issuing the higher-grade certificate of competency, the immediate lower-grade certificate of competency shall be destroyed by cutting a corner of such certificate and then return it to store in the candidate's enrolment applications.

While issuing the certificate of competency or qualification, the competent authority must record it in the logbook of issued certificates or qualifications. Such logbook shall be used for a single training course or multiple courses. The logbook recording the issuance, reissuance and change of the certificate of competency or qualification shall conform to the regulations laid down in the Appendix XII hereof.

View more details at Circular No. 40/2019/TT-BGTVT of the Ministry of Transport of Vietnam, effective from January 01, 2020.

Thu Ba

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