Vietnam: Application for registration of to join the National E-procurement System of bidders

According to Vietnam’s regulations, investors must comply with the process to register bidder, investor detailed in the User Manual (an e-document posted on the System to instruct users to conduct transactions on the System).

According to Circular No. 11/2019/TT-BKHDT of the Ministry of Planning and Investment of Vietnam, registration application shall be composed of the following:

- An application form for registration of bidder, investor (created by the System after provided by the bidder or investor as prescribed in Point a of this Clause);

- A copy of the establishment decision or certificate of business registration or certificate of household business registration (for individual household business) or other equivalent documents;

- A copy of ID card (9-digit or 12-digit) or passport of the legal representative of bidder, investor (legal representative or authorized person). In case of authorization, there must be a power of attorney from the legal representative of the bidder or investor.

Note: In case the bidder, investor has registered and has information on the National Business Registration Portal at http://dangkykinhdoanh.gov.vn, the above documents are not required, except for the application for registration of bidder, investor.

The bidder or investor shall send an registration application by post or in person to the Center or on the System. In case the application for registration is submitted on the System, the bidder or investor shall follow the User Manual.

Moreover, Circular No. 11/2019/TT-BKHDT also stipulates that modification of information registered on the System is done in accordance with the User Manual. If the bidder or investor cannot modify the information registered on the System by themselves, it shall send a written request to modify information and relevant documents of the Center. Within 02 working days after receiving the written request from the bidder or investor, the Center shall consider handling the request of the bidder or investor.

In case it is necessary to terminate or suspend participation in the System, the bidder or investor shall send a written request to the Center. Within 2 working days after receiving the written request from the bidder or investor, the Center shall consider handling the request and notify on the System termination or suspension of participation. From the time when the System displays this notice, the bidder or investor shall be deemed ineligible as prescribed at Point d, Clause 1, Article 5 of the Law on Public Procurement and cannot perform transactions on the System. In case it is necessary to resume participation in the System after termination or suspension as prescribed at Point e of this Clause, the bidder or investor shall send a written request to the Center.

Other provisions can be found in Circular No. 11/2019/TT-BKHDT of the Ministry of Planning and Investment of Vietnam, which takes effect from February 01, 2020.

Thu Ba

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