Vietnam: Allowances for officials and public employees on work trips

Vietnam: Allowances for officials and public employees on work trips
Kim Linh

During work trips, in addition to receiving their regular salary, officials and public employees are also entitled to receive other expenses called work-trip allowances, as stipulated in Circular No. 40/2017/TT-BTC of the Ministry of Finance of Vietnam. So, what expenses are included in these allowances and what is the amount they are entitled to?

According to Circular No. 40/2017/TT-BTC of the Ministry of Finance of Vietnam, work-trip allowances include travel expense, stay allowance, rent for lodgings in work-trip destinations, luggage charge, and document-carrying charge (if any).

Allowances and eligible entities are specified as follows:

Allowance

Amount

Eligible entities

Travel expense

Invoice-based payment

- Expense for travel from their homes or offices to airports, railway stations or coach stations and vice versa; airfares, train tickets or tickets of mass transit vehicles from their agencies to work-trip destinations and vice versa.

- Expense for travel within localities of work-trip destinations, such as from lodgings to workplaces, from airports, railway stations or coach stations to lodgings and vice versa.

- Charges for transport by road, waterway or seaway for themselves and vehicles.

- Charges for carrying materials, equipment, devices and/or tools (if any) directly serving work trips paid by persons on work trips.

- Charges for transporting their baggage by airplane in case such baggage charges are not included in airfares.

→ Levels of payment are based on prices indicated in tickets, ticketing invoices or receipts as regulated by law, or receipts of vehicle owners. The ticket price is exclusive of other service charges like those for sightseeing or special services on request.

Every entities

Provision of fixed travel allowance

The fixed travel allowance shall be paid under regulations in Circular No. 159/2015/TT-BTC of the Ministry of Finance of Vietnam

Leading officials who are entitled to use cars on work trips under regulations by the Prime Minister and voluntarily register for provision of fixed travel allowance

Provision of fixed travel allowance as 0.2 liter of petrol per kilometer based on distance between administrative divisions and the petrol price at time when they are sent on work trip, which must be included in the units' internal spending regulations

Officials or public employees who are not eligible to be arranged cars and who go on work trips on their own cars to localities 10 km or more (in communes facing social - economic difficulties or extreme social - economic difficulties under the Prime Minister's Decisions) or 15 km or more (in other communes) away from their working offices

Stay allowances

VND 200,000/day

Officials, public employees, and employees working in areas with normal conditions

VND 250,000/person/day of actual work trip

Officials, public employees and contractual employees working on the mainland who are sent on work trips at sea or on islands

Payment of rents for lodgings

Invoice-based payment

VND 2,500,000/day/room with one person per room

Holders of ministerial and equivalent leading titles

- VND 1,200,000/day/room with one person per room for work trips to urban districts or urban centers of central-affiliated cities and provincial grade-I urban centers

- VND 1,100,000/day/room with one person per room for work trips to other areas

Holders of deputy ministerial and leading titles who enjoy a post-based allowance coefficient of between 1.25 and 1.3

- VND 1,000,000/day/room with 2 persons per room for work trips to urban districts or urban centers of central-affiliated cities and provincial grade-I urban centers

- VND 700,000/day/room with 2 persons per room for work trips to other areas

Other officials, public employees and contractual employees

Payment of fixed allowance

VND 1,000,000/day/person

Holders of ministerial, deputy ministerial and leading titles who enjoy a post-based allowance coefficient of 1.25 or higher

- For work trips to urban districts or urban centers of central-affiliated cities and provincial grade-I urban centers, the fixed allowance is VND 450,000/day/person.

- For work trips to rural districts or towns of central-affiliated cities and other provincial towns or cities, the fixed allowance is VND 350,000/day/person.

- For work trips to other areas, the fixed allowance is VND 300,000/day/person.

Other officials, public employees and contractual employees

The above allowances are in accordance with Articles 5, 6, 7 of Circular No. 40/2017/TT-BTC of the Ministry of Finance of Vietnam.

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