Vietnam: 03 basic rules for creation of receipts according to Decree 123

Specifically, according to Article 35 of the Decree No. 123/2020/NĐ-CP of Vietnam’s Government, rules for creation of receipts include:

1. Each Provincial Department of Taxation shall place orders for printing of receipts (without pre-printed face value) which shall be then sold to collectors at prices sufficient to cover printing/issue costs.

2. If ordering the printing of receipts, collectors shall select and enter into printing service contracts with qualified printing service providers.

3. In case of internally-printed receipts, a collector is required to meet the following requirements:

- It must have an equipment system (computers and printers) serving the printing and issuance of receipts when collecting fees/charges.

- It must be an accounting unit as defined in the Law on accounting and have receipt printing software programs to ensure the transmission of receipt data to accounting software (or database) for declaration as prescribed. The receipt printing system must comply with the following rules:

+ Receipts must be automatically numbered. Each copy of a receipt shall be printed out once. If a copy is printed out two times or more, it must be expressed as a copy.

+ The receipt printing software must ensure security by classifying users so that unauthorized persons cannot change the date of the software application. In case of purchase of receipt printing software, the collector must buy a printing software program from a qualified software supplier as prescribed.

+ Internally-printed receipts which are not yet issued shall be stored in the computer system according to regulations on information security.

+ Issued internally-printed receipts shall be stored in the computer system according to regulations on information security and in a manner that they may be accessed, extracted and printed out for reference when necessary.

View more details at the Decree No. 123/2020/NĐ-CP of Vietnam’s Government, effective from July 01, 2022.

Le Vy

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