Teachers shall use email addresses with custom domain names for work transactions in Vietnam

Teachers shall use email addresses with custom domain names for work transactions in Vietnam (Illustrative photo)

Specifically, in Article 9 of Circular 53/2012/TT-BGDDT it is stipulated: “Officers, teachers, and staff of educational management agencies and educational institutions shall use email accounts with their own domain names for official transactions.” The list of email addresses of each affiliated unit and officers, teachers, and staff must be publicly available on the electronic information portal in Vietnam.

Additionally, educational management agencies and educational institutions are required to establish regulations for the use of the email system within their units. This includes clearly defining the responsibilities of units and individuals in setting up and maintaining the email system, personal email account usage, and official email account usage; clearly outlining the procedures for handling tasks via the email system, as well as specifying mandatory and encouraged content exchanges via the email system. Officers assigned to manage the email accounts of the work unit must check and process information daily.

When necessary, the recipient of an email must verify the source of the email content with the sender through other forms of communication.

Furthermore, documents transferred via the email system, compliant with legal standards and ensured authenticity in electronic transactions, shall hold the same legal value as paper documents in internal transactions within the agency and transactions between state agencies. The sending agency may not need to send additional paper documents.

Sending and receiving information through the email system: Documents can be attached to emails or notifications regarding downloads from the electronic information portal of the educational management agency and educational institution. Organize email groups to serve the emailing to each target group.

For details, refer to Circular 53/2012/TT-BGDDT, which comes into force in Vietnam from February 3, 2013.

Le Vy

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