Standards for Input Information of Archived Document Database

01:43, 11/07/2024

This is a notable content regulated in Circular 02/2019/TT-BNV, which prescribes the standards for input data information and the requirements for the preservation of electronic archival documents.

According to the regulations stipulated in Circular 02/2019/TT-BNV, depending on the type of document, there will be specific standards. To be specific:

Electronically archived documents digitized from paper-based archival documents

- Portable Document Format (.pdf), version 1.4 or higher;- Color image;- Minimum resolution: 200 dpi;- Digitizing ratio: 100%;- Form of digital signature of the agency or organization managing digitized archival documents- Position: Top right corner, first page of the document;- Image: Seal of the agency or organization, red color, actual size of the seal, Portable Network Graphics (.png) format;- Information: Name of the agency or organization, signature time (date, month, year; hour, minute, second; Vietnam time zone according to ISO 8601 standard).- File name: includes file code and document sequence number in the file, separated by a dot.

Image documents

- Format: JPEG;- Minimum resolution: 200 dpi.

Film documents

- Format: MPEG-4, .avi, .wmv;- Minimum bit rate: 1500 kbps.

Audio documents

- Format: MP3, .wma;- Minimum bit rate: 128 kbps.

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More details can be found in Circular 02/2019/TT-BNV effective from March 10, 2019.

- Thanh Lam -

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