Responsibility of Institutional archival units in Collecting Records

21:52, 10/07/2024

Recently, the Ministry of Transport has issued Circular 74/2014/TT-BGTVT on Promulgating the Regulation on Archival Work of the Ministry of Transport. In it, there are regulations regarding the responsibilities of the Institutional archival units in Collecting Records in Vietnam.

Trách nhiệm của Lưu trữ cơ quan trong thu thập hồ sơ, Thông tư 74/2014/TT-BGTVT

Responsibility of Institutional archival units in Collecting Records (Illustrative Image)

To be specific, Clause 4, Article 3 Circular 74/2014/TT-BGTVT amended by Circular 61/2018/TT-BGTVT on the responsibility of Institutional archival units in collecting records and documents as follows:

- Develop a plan to collect records and documents;

- Coordinate with agencies and units to identify records and documents to be collected;

- Guide agencies and units to prepare and submit records and documents and compile the "List of submitted records and documents" according to the form provided in Appendix I issued with this Circular;

- Prepare storage and preservation facilities to receive records and documents;

- Inspect and compare submitted records;- Receive records along with accompanying instructional documents and search tools;

- Prepare a record of document receipt.

The record is prepared in 04 copies. The form of the document receipt record is instructed in Appendix II issued with Circular 74/2014/TT-BGTVT.

More details can be found in Circular 74/2014/TT-BGTVT which comes into effect in Vietnam from February 15, 2015.

Thuy Tram

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