Regulations on updating of information by artels, cooperatives and cooperative unions in Vietnam as of July 1, 2024

Regulations on updating of information by artels, cooperatives and cooperative unions in Vietnam as of July 1, 2024 (Internet image)

On May 16, 2024, the Minister of Planning and Investment of issued Circular 09/2024/TT-BKHDT on promulgating document forms used in registration of artels, cooperatives and cooperative unions, and regulations on information, updating, use and management of National cooperative information system in Vietnam

Regulations on updating of information by artels, cooperatives and cooperative unions in Vietnam as of July 1, 2024

According to Article 6 of Circular 09/2024/TT-BKHDT, by December 15 each year, artels, cooperatives and cooperative unions shall provide updated information using Form VII-1, Form VII-2 and Form VII-3 in Appendix VII respectively.

Information arising from December 15 of the previous year to December 14 of the updating year will be updated.

Regulations on management of National cooperative information system in Vietnam as of July 1, 2024

Article 9 of Circular 09/2024/TT-BKHDT stipulates the management of National cooperative information system in Vietnam as follows:

- The Ministry of Planning and Investment of Vietnam creates and issues user accounts to provincial business registration authorities and cooperative database management bodies of relevant Ministries and central-government authorities that perform state management of artels, cooperatives and cooperative unions. The cooperative database is stored on the National cooperative information system according to hierarchical management regulations and backed up on specialized storage devices to prevent potential risks.

- Provincial business registration authorities create and issue user accounts to district-level business registration authorities.

- District-level business registration authorities create and issue user accounts to artels, cooperatives and cooperative unions.

- Cooperative database management bodies shall create user accounts, grant, restrict, expand, block or remove access permissions of such user accounts, and assign tasks in writing to officials and public employees who are assigned to manage the cooperative database.

- Assigned officials and public employees shall use the issued user accounts to input updated information on artels, cooperatives and cooperative unions in each sector, area or locality to the cooperative database; information must be updated adequately and accurately using the forms certified by competent authorities or formats available on the National cooperative information system.

- If an official or public employee who is taking charge of managing the cooperative database is transferred to another workplace, within 05 working days, the responsible cooperative database management body shall block the user account issued to that official or public employee and assign his/her tasks to another one.

- If an artel, cooperative or cooperative union is dissolved, the responsible cooperative database management body shall remove the access permissions of the user account issued to that artel, cooperative or cooperative union.

- Heads of cooperative database management bodies shall assign tasks in writing to their officials and public employees who take charge of managing the cooperative database.

More details can be found in Circular 09/2024/TT-BKHDT, which comes into force from July 1, 2024.

Circular 09/2024/TT-BKHDT supersedes Circular 03/2014/TT-BKHDT on instructions on cooperative registration and reporting regime on cooperative activities and Circular 07/2019/TT-BKHDT amending Circular 03/2014/TT-BKHDT on instructions on cooperative registration and reporting regime on cooperative activities.

To Quoc Trinh

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