Procedures for supplementation or modification of a representative office registration certificate of a non-governmental organization in Vietnam

Specifically, according to Article 14 of Decree No. 12/2012/ND-CP of Vietnam’s Government, when wishing to modify or supplement its representative office registration certificate or obtain a new one when this certificate is lost, torn, damaged or rumpled, a foreign non­governmental organization shall submit directly or by post to the Committee for Foreign Non-Governmental Organization Affairs a dossier (a dossier in a foreign language must be enclosed with a lawfully certified Vietnamese translation), which comprises:

- An application for modification, supplementation or re-grant of a representative office registration certificate, clearly stating the contents to be supplemented or modified and the reason for such supplementation, modification or re-grant.

- The original representative office registration certificate, for modification, supplementation, or re-grant of a torn, damaged or rumpled representative office registration certificate (and a certified true copy in the remaining dossier).

- A certified true copy of the representative office registration certificate, for re-grant of a lost representative office registration certificate.

Within 30 (thirty) working days after receiving a complete and valid dossier, the Committee for Foreign Non-Governmental Organization Affairs shall notify in writing the result to the concerned foreign non­governmental organization.

If being approved for modification, supplementation or re-grant of its representative office registration certificate, the foreign non­governmental organization shall send the application signee to receive the modified, supplemented or re-granted representative office registration certificate directly at the office of the Committee for Foreign Non-Governmental Organization Affairs. In case another person is authorized to do so, this person shall produce a letter of authorization and personal paper (passport, identity card, etc.), or the foreign non-governmental organization may receive the representative office registration certificate by post.

More details can be found in Decree No. 12/2012/ND-CP of Vietnam’s Government, which takes effect from June 01, 2012.

Le Vy

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