Procedures for Reissuing Crew Member's Books in Vietnam (Latest Update)

Procedures for Reissuing Crew Member's Books in Vietnam (Latest Update) (Internet image)

On March 6, 2024, the Ministry of Transport issued Decision 215/QD-BGTVT regarding the announcement of amended administrative procedures related to maritime under the Ministry of Transport of Vietnam.

Procedures for reissuing crew member's books in Vietnam (latest update)

(1) Implementation process:

* Submission of application:

- Organizations or individuals shall submit one (01) set of application for registration and issuance of crew member's books directly or via the postal system or online public service system to one of the crew member registration authorities.

* Handling of administrative procedures:

- The registration agency for seafarers shall receive, verify the documents, and process them as follows:

+ In the case of direct submission, if the application is complete, a receipt of the application shall be issued, and the results shall be returned within the prescribed time limit. If the application is incomplete as prescribed, it shall be returned immediately with instructions for organizations or individuals to complete the application.

+ In the case of submission via postal system or online public service system, if the application is incomplete as prescribed, within a maximum of two (02) working days from the date of receiving the application, the registration agency for seafarers shall instruct organizations or individuals to complete the documents (via written correspondence or through the accounts of organizations or individuals on the online public service system).

- Within a maximum of two (02) working days from the date of receiving complete and valid documents as prescribed, the crew member registration authorities shall enter the registration book for crew members and issue crew member's books according to the prescribed template. In cases of non-issuance, the crew member registration authorities must provide a written response within the prescribed time limit in this provision and specify the reason.

(2) Implementation method:

- Submitting documents directly or via the postal system or online public service system.

(3) Components and quantity of the application:

* Components:

- Application form for the reissuance of crew member's books.

- Original or certified copy or electronic copy issued from the original book or electronically certified copy of the legal document proving the adjustment of information in case of changes;

- Two (02) color photos (for cases of direct submission or via postal system), one (01) photo file (for cases of submission via online public service system), size 4cm x 6cm, taken in the style of identity card photos, taken within six (06) months prior to the date of document submission.

* Quantity of documents: 01 set.

(4) Time limit for processing:

- Within two (02) working days from the date of receiving the complete application as prescribed.

(5) Subjects performing administrative procedures: Organizations, individuals.

(6) Authority performing administrative procedures:

- Competent authority for handling: Vietnam Maritime Administration.

- Authorized or delegated authority to perform: Vietnam Maritime Administration in Hai Phong, Vietnam Maritime Administration in Ho Chi Minh City, Port Authorities authorized by the Director of Vietnam Maritime Administration.

- Directly responsible agency for administrative procedures: Crew Member Registration Agency, including Vietnam Maritime Administration, Vietnam Maritime Administration in Hai Phong, Vietnam Maritime Administration in Ho Chi Minh City, Port Authorities authorized by the Director of Vietnam Maritime Administration.

- Coordinating agency: None.

(7) Results:

- Crew member's books.

(8) Fees:

- Fee: VND 190,000/book.

(9) Name of application form, administrative declaration form:

- Application form for issuing crew member's books.

More details can be found in Decision 215/QD-BGTVT, which comes into force from April 1, 2024.

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