Procedures for issuance, reissuance, and replacement of Class II Topography and cartography practicing certificates in Vietnam

Procedures for issuance, reissuance, and replacement of Class II Topography and cartography practicing certificates in Vietnam (Internet image)

As per Decision 3096/QD-BTNMT dated September 26, 2024, announcing the revised administrative procedures in the field of surveying and mapping under the state management function of the Ministry of Natural Resources and Environment. The issuance, replacement, reissuance, and exchange of Class II Topography and cartography practicing certificates are regulated as follows:

Procedures for issuance, reissuance, and replacement of Class II Topography and cartography practicing certificates in Vietnam

(1) Implementation Sequence

Issuing Class II Topography and cartography practicing certificates

- Step 1: Submission of Application

An individual requesting the issuance of a Class II Surveying and Mapping Practice Certificate sends 01 set of application documents to the Department of Natural Resources and Environment where the individual participates in the examination.

- Step 2: Receipt of Application

The Department of Natural Resources and Environment is responsible for checking the completeness and validity of the application. If the application is unsatisfactory, the Department of Natural Resources and Environment notifies the individual in writing or by email regarding the request to complete the application accordingly.

- Step 3: Examination for Certificate Issuance

+ The Department of Natural Resources and Environment is responsible for organizing the examination for individuals requesting the Class II practice certificate.

+ The Department establishes an Examination Council for the issuance of the Surveying and Mapping Practice Certificate to evaluate the application, organize the professional experience and legal knowledge examination of the individual registering for the practice certificate.

- Step 4: Issuance of Certificate

Within 10 working days from the date of receiving the complete application for the Class II practice certificate, the Director of the Department of Natural Resources and Environment signs and issues the Surveying and Mapping Practice Certificate.

In cases where the individual requesting the practice certificate does not yet have examination results, they must submit the application at the time announced by the competent authority for issuing the practice certificate. In this case, the time for certificate issuance is calculated from the date of receiving the examination results as per Clause 1, Article 47 of Decree 27/2019/ND-CP (amended and supplemented by Clause 19 Decree 136/2021/ND-CP).

If the individual does not meet the conditions for the issuance of the Surveying and Mapping Practice Certificate, the Department of Natural Resources and Environment must notify and clearly state the reason for not issuing the certificate.

replacing Class II Topography and cartography practicing certificates

- Within 30 days before the expiration of the Surveying and Mapping Practice Certificate, if an individual requests the replacement of the issued practice certificate, they must submit an application for replacement to the issuing authority as per Clause 2, Article 48. The practice certificate cannot be renewed after the expiration date.

- Within 03 working days from the date of receiving a complete and valid application, the Department of Natural Resources and Environment must check the information about the issued practice certificate, complete the replacement of the Surveying and Mapping Practice Certificate, and return the renewed certificate to the individual requesting the replacement.

If the application does not meet the requirements, the Department of Natural Resources and Environment must notify the individual in writing or by email regarding the request to complete the application accordingly.

Reissuing/Exchanging Class II Topography and cartography practicing certificates

- An individual requesting the reissuance/exchange of the Surveying and Mapping Practice Certificate submits the application as prescribed to the Department of Natural Resources and Environment.

- Within 03 working days from the date of receiving a complete and valid application, the Department of Natural Resources and Environment is responsible for checking the information about the issued practice certificate and completing the reissuance/exchange of the Surveying and Mapping Practice Certificate, and returning the reissued/exchanged certificate to the individual requesting it.

If the application does not meet the requirements, the Department of Natural Resources and Environment must notify the individual in writing or by email regarding the request to complete the application accordingly.

(2) Methods of Implementation

- Methods of submitting the application

Online, direct, or by postal service.

- Methods of receiving the results

Online, direct, or by postal service.

(3) Components of the Application

For Issuing Class II Topography and cartography practicing certificates

- Application form for the issuance of the Surveying and Mapping Practice Certificate using Form No. 12, Appendix IA issued with Decree 136/2021/ND-CP (amended and supplemented by Clause 5, Article 9 Decree 22/2023/ND-CP), attached with one color photo sized 4x6 cm with a white background.

- Copies of diplomas and professional certificates issued by lawful training institutions; health certificates for practice issued by a qualified medical facility as per regulations.

- Professional experience declaration using Form No. 13, Appendix IA issued with Decree 136/2021/ND-CP (amended and supplemented by Clause 5, Article 9 Decree 22/2023/ND-CP).

- Copies of documents proving that the individual is exempt from the professional experience and legal knowledge examination.

- Copies of the satisfactory examination results in cases where the examination was taken before submitting the application for the practice certificate.

For replacing Class II Topography and cartography practicing certificates

- Application form for replacement of the Surveying and Mapping Practice Certificate using Form No. 12, Appendix IA issued with Decree 136/2021/ND-CP (amended and supplemented by Clause 5, Article 9 Decree 22/2023/ND-CP).

- Declaration of participation in surveying and mapping activities or related certificates concerning knowledge updates using Form No. 20, Appendix I issued with Decree 27/2019/ND-CP within the scope of practice content during the three years prior to the expiration of the certificate.

- Health certificate issued by a qualified medical facility as per regulations.

- The original issued Surveying and Mapping Practice Certificate.

For Reissuing Class II Topography and cartography practicing certificates

- Application form for reissuance of the Surveying and Mapping Practice Certificate using Form No. 12, Appendix IA issued with Decree 136/2021/ND-CP (amended and supplemented by Clause 5, Article 9 Decree 22/2023/ND-CP); attached with one color photo sized 4x6 cm with a white background or a file containing the color photo taken from the original application for reissuance of the practice certificate attached with one color photo sized 4x6 cm with a white background.

For Exchanging Class II Topography and cartography practicing certificates

- Application form for re-exchange of the Surveying and Mapping Practice Certificate using Form No. 12, Appendix IA issued with Decree 136/2021/ND-CP (amended and supplemented by Clause 5, Article 9 Decree 22/2023/ ND-CP); attached with one color photo sized 4x6 cm with a white background or a file containing the color photo taken from the original application for re-exchange of the practice certificate attached with one color photo sized 4x6 cm with a white background.

- The original issued Surveying and Mapping Practice Certificate.

(4) Processing Time

- For issuing Class II Topography and cartography practicing certificates

Processing time: Within 10 working days from the date of receiving the complete application.

- For replacing/reissuing/exchanging Class II Topography and cartography practicing certificates

Processing time: Within 03 working days from the date of receiving the complete application.

(5) Subjects Performing Administrative Procedures

Domestic individuals.

(6) Authorities Implementing Administrative Procedures

- Authorized body for decision making: Department of Natural Resources and Environment

- Direct implementing body: Department of Natural Resources and Environment

(7) Results of Administrative Procedures

Result of the procedure for issuing, replacing, reissuing, and exchanging Class II Topography and cartography practicing certificates using Form No. 19 (issued with Appendix I of Decree 27/2019/ND-CP; amended and supplemented by Clause 4, Article 9 of Decree 22/2023/ND-CP).

(8) Fees, Charges

Not yet regulated.

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