Newest guidelines for modifying contents of audit decisions, audit plans in Vietnam

Newest guidelines for modifying contents of audit decisions, audit plans in Vietnam (Internet image)

On August 20, 2024, the State Auditor General issued Decision 1495/QD-KTNN regarding the Regulation on the organization and operation of the State Audit Team.

Guidelines for modifying contents of audit decisions, audit plans in Vietnam

According to the provisions of Article 19 of the Regulation issued along with Decision 1495/QD-KTNN in 2024, the modifications to the audit decision content and audit plan are as follows:

- Modifications to the audit decision content, general audit plan of the audit:

+ When it is necessary to change the objectives, content, scope, location, audit duration, members of the Audit Team, list of audit focal points in the audit decision, the Head of the Audit Team reports to the Head of the presiding unit of the audit in writing to present to the State Auditor General for consideration and decision, and only implement after the State Auditor General has decided.

Changes to the general audit plan of the audit are carried out according to the Regulations on the sequence of formulation, appraisal, approval, and issuance of the general audit plan of the audit;

+ In necessary cases, the Head of the Audit Team reports to the Head of the presiding unit of the audit to adjust the audit time at audited entities by the Audit Team without increasing or decreasing the audit time of the audit or transferring personnel among audit teams within the Audit Team and bearing responsibility for their decision.

After deciding to adjust the audit time or audit team personnel, the Head of the presiding unit of the audit must report to the State Auditor General, inform the General Affairs Department, the Legal Department, the Regime and Quality Control Department of Audit, the State Audit Inspectorate (for the Audit Team included in the annual inspection plan), the Information Technology Department, and related organizations and individuals.

- Changes to the detailed audit plan of the Audit Team:

+ The Head of the Audit Team must formulate the detailed audit plan of the Audit Team according to the State Audit process and direct the members of the Audit Team to perform their tasks strictly according to the detailed audit plan approved by the Head of the Audit Team. The detailed audit plan of the Audit Team must be completed no later than 2 days from the start of the audit at the entity.

During the audit process, if changes arise: the Head of the Audit Team must submit a report to the Head of the Audit Team stating the reasons for the changes for the Head of the Audit Team to consider approval (if within the delegated authority of the Head of the Audit Team as stipulated by the State Audit) or for the Head of the Audit Team to seek the approval of the competent authority (if within the delegated authority of a higher level as stipulated by the State Audit).

After the changes to the detailed audit plan are approved by the competent authority (as delegated), the Head of the Audit Team must immediately send it to the Head of the Audit Team for implementation, simultaneously inform the Head of the presiding unit of the audit, and notify the Regime and Quality Control Department of Audit, the State Audit Inspectorate (for the Audit Team included in the annual inspection plan), and related organizations and individuals;

+ No later than 1 day after receiving the written request from the Head of the Audit Team, the Head of the Audit Team is responsible for considering and approving it. In case the Head of the Audit Team cannot directly approve due to objective reasons, the Head of the Audit Team reports to the Head of the Audit Team by means of communication and immediately sends the written request for the Head of the Audit Team to approve it. If the written request falls under the category of state secret, it is implemented according to the laws on the protection of state secrets;

+ Any changes or additions to the detailed audit plan must align with the objectives, audit content, and audited entity approved by the State Auditor General. The Head of the Audit Team is responsible for the decision to adjust the detailed audit plan of the Audit Team and must report to the Head of the presiding unit of the audit.

More details can be found in Decision 1495/QD-KTNN which comes into force in Vietnam from August 20, 2024.

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