Methods of restoring accounting documents which remain usable in Vietnam

Methods of restoring accounting documents which remain usable in Vietnam (Internet image)

Article 11 of Circular 96/2010/TT-BTC stipulates methods of restoring and handling accounting documents which remain usable in Vietnam as follows:

1. Accounting vouchers

After restoring and handling accounting vouchers which remain readable, to list and copy restored and handled documents, carry out procedures for certification of these copies as "true copies" and classify and bind them together like other accounting vouchers. Copies must bear signatures of their maker, the head of the accounting document restoration and handling board and relevant entities. In this case, copied vouchers shall be considered legal vouchers of the unit.

2. Accounting books

After restoring and handling accounting books, to make and sign copies for certification as prescribed in Clause 1 of this Article. Particularly, accounting books of the current year (the year when accounting documents are damaged), after being copied, must be closed so as to determine the account balance by the end of the day preceding the day when accounting documents are lost or damaged, which shall be recorded in a new accounting book.

3. Financial statements

• To make copies of all financial statements and certify these copies as prescribed in Clause 1 of this Article.

• After being restored and handled, accounting documents which are damaged but still usable shall be listed by their categories, with certification of the accounting document restoration and handling board, and filed together with copied documents.

• The unit concerned shall compare figures on the inventory of assets, supplies, goods and funds available after occurrence of the loss or damage incident due to objective causes and debt certification of relevant entities with those on restored and handled accounting books in order to identify differences between figures on accounting books and actual inventory results. and report them to finance agencies, management agencies, business registration licensing agencies, lax offices and relevant political, mass and social organizations.

More details can be found in Circular 96/2010/TT-BTC, which comes into force from August 19, 2010.

Nguyen Phu

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