Layout Diagram of the Components of Administrative Documents in Vietnam Applied from March 5, 2020

No

Formal components and presentation details

Type of letter

Font size 1

Font

Illustrated example

Times New Roman font

Font size

1

National emblem and Motto

- National emblem    

Uppercase

12-13

Regular, bold

SOCIALIST REPUBLIC OF VIETNAM

12

- Motto

Lowercase

13-14

Regular, bold

Independence - Freedom - Happiness

13

- Underline

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2

Name of the agency or organization issuing the document    

- Direct management agency or organization

Uppercase

12-13

Regular

MINISTRY OF HOME AFFAIRS

12

- Agency or organization issuing the document

Uppercase

12-13

Regular, bold

STATE RECORDS AND ARCHIVES DEPARTMENT

12

- Underline

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3

Number, notation of the document

Lowercase

13

Regular

No: 15/QD-BNV; Number: 05/BNV-VP; Number: 12/UBND-VX

13

4

Place and time of document issue

Lowercase

13-14

Italic

Hanoi, January 5, 2020

Ho Chi Minh City, June 29, 2019

13

5

Type name and summary of text content

a

For text with type names

- Name of the text type

Uppercase

13 - 14

Regular, bold

DIRECTIVE

14

- Summary of content

Lowercase

13-14

Regular, bold

Regarding flood and storm prevention

14

- Underline

-------------

b

For dispatch

Content summary

Lowercase

12-13

Regular

Regarding salary increase in 2019

12

6

Text content

Lowercase

13-14

Regular

In the directive work...

14

a

Includes parts, chapters, sections, subsections, articles, clauses, and points

- The words "Part", "Chapter" and the serial number of the part or chapter

Lowercase

13-14

Regular, bold

Part 1

Chapter I

14

- Title of section, chapter

Uppercase

13-14

Regular, bold

GENERAL RULES

GENERAL RULES

14

- The word “Item” and the serial number

Lowercase

13-14

Regular, bold

Section 1

14

- Title of the item

Uppercase

13-14

Regular, bold

TEXT MANAGEMENT

14

- From “Subsection” and serial number

Lowercase

13-14

Regular, bold

Subsection 1

14

- Title of the subsection

Uppercase

13-14

Regular, bold

GOAL DOCUMENT MANAGEMENT

14

- Thing

Lowercase

13 - 14

Regular, bold

Article 1. Copy of documents

14

- Clause

Lowercase

13-14

Regular

1. Forms...

14

- Point

Lowercase

13-14

Regular

a) For....

14

b

Includes parts, items, clauses, points

- The word “Part” and the serial number

Lowercase

13-14

Regular, bold

Part 1

14

- Title of the section

Uppercase

13-14

Regular, bold

TASKS IMPLEMENTATION SITUATION...

14

- Serial number and title of the item

Uppercase

13-14

Regular, bold

I. RESULTS...

14

- Clause:

Case titled

Lowercase

13-14

Regular, bold

1. Scope and objects of application

14

Case without title

Lowercase

13-14

Regular

1. This Decision takes effect from the date...

14

- Point

Lowercase

13-14

Regular

a) For....

14

7

Position and full name of the competent person

- Authority of the signer

Uppercase

13 - 14

Regular, bold

TM. PEOPLE'S COMMITTEE

KT. MINISTER

14

- Position of the signer

Uppercase

13-14

Regular, bold

CHAIRPERSON

DEPUTY

14

- Full name of the signer

Lowercase

13 - 14

Regular, bold

Nguyen Van A

Tran Van B

14

8

Recipients

a

The word "Dear" and the name of the agency, organization or individual receiving the document

Lowercase

13 -14

Regular

14

- Send somewhere

To: Ministry of Home Affairs

14

- Send to many places

Submitted to:

- Ministry of Home Affairs;

- Ministry of Planning and Investment;

- Ministry of Finance.

14

b

The word "Place of receipt" and the name of the agency, organization, or individual receiving the document

- From “Place of receipt”

Lowercase

12

Italic, bold

Recipients:

Receiving address:  (for official dispatches)

12

- Name of agency, organization or individual receiving the document

Lowercase

11

Regular

- Ministries, ministerial-level agencies,...;

- Save: VT, TCCB.

- As above;

- Saved: VT, NVDP.

11

9

Text appendix

- The word “Appendix” and the serial number of the appendix

Lowercase

14

Regular, bold

Appendix I

14

- Title of the appendix

Uppercase

13-14

Regular, bold

ABBREVIATIONS

14

10

Signs the level of urgency

Uppercase

13 - 14

Regular, bold

13

11

Designation of the editor and number of copies issued

Lowercase

11

Regular

PL.(300)

11

12

ADDRESS of agency or organization; email; electronic information; phone number; fax number

Lowercase

11 - 12

Regular

Number:................................................ ..............................................

Tel:................................................ Fax:.......... ..........................................

E-Mail:................................. Website:............ ................

11

13

Instructions on the scope of circulation

Uppercase

13-14

Regular, bold

RETURN AFTER READING

INTERNAL CIRCULATION ONLY

13

14

Number of pages

Lowercase

13-14

Regular

2, 7, 13

14

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1  The increase or decrease in font size in the same document must be consistent, for example: National emblem in font size 13, Title in font size 14, place name and date, month, year of text in font size 14 or National emblem in font size 12, Title font size 13, place name and date, month, year text size 13.