Latest procedures for registration and issuance of crew member's books in Vietnam

Latest procedures for registration and issuance of crew member's books in Vietnam (Internet image)

On March 6, 2024, the Ministry of Transport issued Decision 215/QD-BGTVT regarding the announcement of amended administrative procedures related to maritime in Vietnam under the Ministry of Transport.

Latest procedures for registration and issuance of crew member's books in Vietnam

(1) Implementation process:

* Submission of application:

- Organizations or individuals shall submit one (01) set of application for registration and issuance of crew member's books directly or via the postal system or online public service system to one of the crew member registration authorities.

* Handling of administrative procedures:

- The registration agency for seafarers shall receive, verify the documents, and process them as follows:

+ In the case of direct submission, if the application is complete, a receipt of the application shall be issued, and the results shall be returned within the prescribed time limit. If the application is incomplete as prescribed, it shall be returned immediately with instructions for organizations or individuals to complete the application.

+ In the case of submission via postal system or online public service system, if the application is incomplete as prescribed, within a maximum of two (02) working days from the date of receiving the application, the registration agency for seafarers shall instruct organizations or individuals to complete the documents (via written correspondence or through the accounts of organizations or individuals on the online public service system).

- Within a maximum of two (02) working days from the date of receiving complete and valid documents as prescribed, the crew member registration authorities shall enter the registration book for crew members and issue crew member's books according to the prescribed template. In cases of non-issuance, the crew member registration authorities must provide a written response within the prescribed time limit in this provision and specify the reason.

(2) Implementation method:

- Submitting documents directly or via the postal system or online public service system.

(3) Components and quantity of the application:

* Components:

- Application form for the issuance of crew member's books.

- Two (02) color photos (for cases of direct submission or via postal system), one (01) photo file (for cases of submission via online public service system), size 4cm x 6cm, taken in the style of identity card photos, taken within six (06) months prior to the date of document submission.

- Authenticated copy, copy with the original for comparison, or electronically authenticated copy from the original: Passport or valid 9-digit ID card as prescribed (for cases where there is no ID card or 12-digit citizen ID card).

- Authenticated copy or copy issued from the original or electronically authenticated copy issued from the original: Certificate of basic professional training.

- Authenticated copy or copy issued from the original or electronically authenticated copy issued from the original: Diploma, professional certificate suitable for the assumed position for positions that do not require a Certificate of Professional Competence (for crew members).

- Original or authenticated copy or copy issued from the original or electronically authenticated copy issued from the original of acceptance document of internship from the shipowner (for trainees).

* Quantity of documents: One (01) set.

(4) Time limit for settlement:

Within two (02) working days from the date of receiving the complete application as prescribed.

(5) Subjects performing administrative procedures: organizations, individuals.

(6) Agencies performing administrative procedures:

- Authorized agency: Vietnam Maritime Administration.

- Authorized or delegated agency or person: Vietnam Maritime Administration in Hai Phong, Vietnam Maritime Administration in Ho Chi Minh City, Maritime Port Authorities authorized by the Director of the Vietnam Maritime Administration.

- Direct agency performing administrative procedures: crew member registration authorities, including Vietnam Maritime Administration, Vietnam Maritime Administration in Hai Phong, Vietnam Maritime Administration in Ho Chi Minh City, and Maritime Port Authorities authorized by the Director of the Vietnam Maritime Administration.

- Cooperating agencies: None.

(7) Results:

- Crew member's books.

(8) Fees:

- Fee: 190,000 Vietnamese Dong per book.

(9) Name of application form, administrative declaration form:

- Application form for the issuance of crew member's books.

More details can be found in Decision 215/QD-BGTVT, effective from April 1, 2024.

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