Labor norms for editing paper-based documents from January 1, 2024 in Vietnam

No

work content

Labor performed

Labor norms

I

Direct labor norms

1

Deliver and receive documents and make document delivery and receipt records

Intermediate archivist level 2/12

6.00

2

Transport documents from storage to editing location (distance ~100m)

Intermediate archivist level 1/12

30.00

3

Preliminary cleaning of documents

Intermediate archivist level 1/12

50.00

4

Survey and compile editing guidance documents (Report on document survey results; Revision plan; History of font formation units, font history; Instructions for classifying, documenting and identifying document value)

Main archivist level 2/8 or archivist level 7/9

120.00

5

Classify documents according to Classification Guidelines

a)

For loose documents

Archivist level 3/9

1,379.96

b)

For documents, preliminary records have been prepared

Archivist level 3/9

413.99

6

Prepare documents or edit and complete documents according to the Document Preparation Instructions

a)

Prepare records for separate documents

Archivist level 3/9

1,965.65

b)

Edit and complete documents for preliminary documents

Archivist level 3/9

1,238.36

7

Write the information fields on the information sheet: file number (temporary number); profile title; time of the document; storage period

Archivist level 3/9

959.04

8

Check and edit records and newsletters

Main archivist level 2/8 or archivist level 7/9

679.28

9

Systematize information sheets according to classification plan

Archivist level 4/9

86.40

10

Systematize records according to information sheets

Intermediate archivist level 3/12

144.00

11

Cataloging records

a)

Number the document sheets for records with a preservation period of 20 years or more and fill in the number of sheets in the information sheet.

Intermediate archivist level 1/12

610.00

b)

Compile and print a table of contents for permanently preserved records

Intermediate archivist level 2/12

1,219.00

c)

Write/print application covers and closing documents

Intermediate archivist level 2/12

790.00

12

Check and edit cataloging records

Archivist level 3/9

191.81

13

Write the official application number on the information sheet and on the application cover

Intermediate archivist level 2/12

75.50

14

Clean documents, remove staples, clips, flatten and put documents in folders

Intermediate archivist level 1/12

155.30

15

Put documents into boxes (folders)

Intermediate archivist level 1/12

40.00

16

Write/print and label boxes (pairs)

Intermediate archivist level 2/12

35.00

17

Transport documents to warehouse and stack them on shelves

Intermediate archivist level 1/12

30.00

18

Deliver and receive documents after editing and making records of document delivery and receipt

Intermediate archivist level 2/12

75.00

19

Create a file index

a)

Preamble

Main archivist level 2/8 or archivist level 7/9

14.40

b)

Compile, print and bind file index books (03 sets)

Intermediate archivist level 2/12

211.32

20

Statistics, packaging, cataloging and writing explanations of type documents

a)

Arrange, bundle, and compile documents

Intermediate archivist level 4/12

385.49

b)

Write explanatory notes for type documents

Main archivist level 2/8 or archivist level 7/9

4.80

21

End of editing

a)

Complete and hand over font documents

Intermediate archivist level 2/12

10.00

b)

Write a summary and revision report

Archivist level 5/9

14.40

Total direct labor norms (1), of which:

Loose documents (1a)

9,282.35

Preliminary dossier documents (1b)

7,589.09

II

Management labor norms (calculated as 10% of direct labor norms) (2)

Archivist level 4/9

Loose documents (2a)

928.24

Preliminary documents prepared (2b)

758.91

III

Service labor norms (calculated as 5% of direct labor norms) (3)

Intermediate archivist level 1/12

Loose documents (3a)

464.12

Preliminary documents (3b)

379.45

IV

General labor norms (equal to direct labor norms + management labor norms + service labor norms) (1+2+3)

Loose documents (1a + 2a + 3a)

10,674.71

Preliminary documents (1b + 2b + 3b)

8,727.45