Instructions on how to use "special characters" on electronic invoices

16:50, 31/05/2019

According to Vietnam’s current regulations, the invoice is written in Vietnamese. However, in some cases it is necessary to use special characters such as foreign letters, dots, commas, decimal numbers, thousands, millions, billions, trillions etc. Thus, everyone needs to clearly understand the regulations to correctly use these characters.

Currently, according to Point g Clause 1 Article 6 of Circular No. 32/2011/TT-BTC of the Ministry of Finance of Vietnam, the invoice is written in Vietnamese. If using some other "special characters", follow the instructions as follows:

- For an invoice requiring foreign language words, those words shall be put in brackets ( ) to the right of or just below the Vietnamese words with a font size smaller than that of the Vietnamese words.

- Figures written on an invoice are natural numbers: 0. 1. 2. 3. 4. 5. 6. 7. 8 and 9. The digit representing thousands, millions, billions, trillions, million billions and billion billions must be followed by a dot (.). The digit after the digit representing units must be preceded with a comma (.).

- When there is no specific agreement between the buyer and seller on the language used in an c-invoice for export of goods or services, the e-invoice (export invoice) shall be written in English.

If using comma (.) after the digit representing thousands, millions, billions, trillions, million billions and billion billions and the dot (.) after the digit representing units, an e-invoice creator shall notify such in its notice of e-invoice issuance.

Duy Thinh

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