General Department of Customs Guidelines for Deducting from Electronic Import and Export Licenses

Currently, the National Single Window portal does not have the functionality to allow customs officers to manage and deduct entries for specialized permits issued by Ministries/Agencies for multiple exports and imports (XNK) of goods, leading to inadequacies in management and monitoring. Therefore, the General Department of Customs requires the Department of Information Technology and Customs Statistics to promptly research and supplement the function of deduction for specialized permits for multiple XNK of goods on the National Single Window portal.

According to the direction of the General Department of Customs in Official Dispatch 3684, while awaiting the completion of the deduction system, in cases where the customs declarant registers a declaration using a permit for multiple XNK of goods issued electronically through the National Single Window mechanism, the provincial and city Customs Departments should direct their affiliated units to implement the following regulations:

- In cases where the Permit is issued electronically through the National Single Window mechanism with a paper version (original), the Customs Sub-department where the first declaration is received must require the enterprise to:- Present the paper permit (original) for verification against the permit in the National Single Window system;- Create a deduction tracking slip according to Clause 2, Article 28 of Circular 38/2015/TT-BTC of the Ministry of Finance;- Concurrently report to the Customs Control and Supervision Department for information, monitoring, and management.

For subsequent exports and imports, the Customs Sub-department receiving the declaration must require the enterprise to present the previously issued deduction tracking slip for monitoring and deduction of goods as appropriate.

- In cases where the Permit is issued electronically through the National Single Window mechanism without a paper version, the provincial and city Customs Departments are required to guide the enterprise to send an official letter to the Customs Control and Supervision Department - General Department of Customs (providing specific permit information) for the Customs Control and Supervision Department to issue a confirmation letter to the enterprise for the issuance of a deduction tracking slip according to Clause 2, Article 28 of Circular 38.

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