Establishment of the Council for determining the value of archival documents of the Ministry of Transport of Vietnam

This is one of the important contents specified in Circular 74/2014/TT-BGTVT on the regulations on archival work of the Ministry of Transport of Vietnam, issued on December 19, 2014.

Establishment  of  the  Council  for  Determining  the  Value  of  Archival  Documents  of  the  Ministry  of  Transport,  Circular  74/2014/TT-BGTVT

Establishment of the Council for determining the value of archival documents of the Ministry of Transport of Vietnam​ (Illustrative Image)

In Article 9 of the Circular 74/2014/TT-BGTVT stipulates the establishment of the council as follows:

  1. The Council for Determining the Value of Documents is established to advise the Head of the agency or unit in determining the retention period, selecting archival documents for submission, and discarding those of no value.

  2. The Council for Determining the Value of Archival Documents is decided by the Head of the agency or unit. The composition of the Council includes:

- Chairman of the Council: Chief of Office of the agency or unit;

- Secretary of the Council: Officer in charge of archival work of the agency or unit;

- Members: Leaders of the unit possessing the documents, and individuals knowledgeable in the related field of work with documents needing value determination.

  1. The Council for Determining the Value of Documents conducts collective discussions and concludes following the majority; different opinions must be recorded in the meeting minutes. Based on the recommendation of the Council for Determining the Value of Archival Documents, the Head of the agency or unit decides on the retention period of the documents, selects documents to be submitted to the Ministry Archives and Historical Archives.

More details can be found in Circular 74/2014/TT-BGTVT effective from February 15, 2015.

Thuy Tram

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