Data and information in the report required to be summarized in audit activities in Vietnam from October 28, 2024

Regulations on data and information in the report required to be summarized in audit activities in Vietnam from October 28, 2024 (Image from the internet)

On October 28, 2024, the State Auditor General issued Decision 1749/QD-KTNN on Regulations for the management, exploitation, and use of software for the financial report database, budget settlement reports, and funding estimates for audit activities in Vietnam.

Regulations on data and information in the report required to be summarized in audit activities in Vietnam from October 28, 2024

The data reporting information to be aggregated in audit activities is regulated in Appendix 1 of the Regulations issued with Decision 1749/QD-KTNN in 2024 as follows:

* Note: When reporting policies change, the indicators must change accordingly.

Process for Updating Reporting Data in Audit Activities in Vietnam from October 28, 2024

According to Article 10 of the Regulations issued with Decision 1749/QD-KTNN in 2024, the process for updating reporting data includes the following steps:

Step 1: Assign tasks for update: The head of the unit assigns tasks for updating reporting data within the unit.

Step 2: Urge and collect: The unit responsible for updating data reviews, urges, and collects reporting data from audited units, agencies, and organizations related to audit activities, only requiring audited units, agencies, organizations related to audit activities to provide information not available in the software or additional, changed information.

Step 3: Classification: Reporting data must be classified according to each type of report of each audited unit, agency, organization related to audit activities to ensure complete data storage by version on the software.

Step 4: Digitize documents: For paper documents, they are scanned to meet the electronic document standard requirements as specified in Circular 02/2019/TT-BNV.

Note: For electronic documents, this step is not necessary.

Step 5: Update information fields: Update detailed reporting data information fields according to Appendix II of the Regulations issued with Decision 1749/QD-KTNN in 2024.

Step 6: Data conversion: Convert and recognize data from text file format images to text file format (using recognition tools) to facilitate information search in document content.

Step 7: Data verification: Officials assigned to update reporting data verify the data updated on the software to ensure it is complete and accurate according to each version.

As for reporting data already created in electronic format during operational processes on business software, it will be automatically synchronized from the business software to the software for financial report database, budget settlement report, and funding estimates serving audit activities.

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