Current regulations on vehicle documentation from August 15, 2023 in Vietnam

Current regulations on vehicle documentation from August 15, 2023 in Vietnam (Internet image)

Regarding this issue, LawNet would like to answer as follows:

On July 1, 2023, the Minister of Public Security issued Circular 24/2023/TT-BCA regulating the issuance and revocation of motor vehicle registration and license plates

Current regulations on vehicle documentation from August 15, 2023 in Vietnam

According to Article 11 of Circular 24/2023/TT-BCA, types of vehicle documentation from August 15, 2023 are as follows:

(1) Vehicle origin documentation

- Regarding imported vehicles

 Electronic documents on imported vehicles transferred to the vehicle registration and management system from the public service portal or the database of the customs authority;  

In case of a vehicle whose e-customs database is unavailable or a vehicle imported before December 01, 2020, its origin documentation is origin declaration of the imported automobile or motorbike as prescribed (with regard to imported vehicles under a commercial contract), temporary import license (with regard to temporarily imported and re-exported vehicles owned by those who are eligible for the diplomatic privileges and immunities in accordance with legal regulations or International Treaties of which Vietnam is a signatory);

- Regarding vehicles that are domestically manufactured and assembled

Electronic certificate of ex-factory quality inspection transferred to the vehicle registration and management system from the public service portal or the database of the Registry Office;

If the electronic certificate of ex-factory quality inspection is unavailable, the origin documentation of a vehicle that is domestically manufactured and assembled is the certificate of ex-factory quality inspection for road motor vehicles from the manufacturer according to regulations (paper form);

- Regarding confiscated vehicles according to legal regulations.

Decision on confiscation or decision on establishment of universal ownership in respect of the confiscated vehicle according to regulations of the law or citation of a judgment concerning confiscation of vehicle (hereinafter referred to as “revocation decision”) (original copy) that is issued to each vehicle.

The decision or the citation shall clearly state all characteristics of the vehicle including make, model number, model, engine number, chassis number and cylinder capacity. The vehicle is a complete unit and has engine and chassis with the same technical specifications.

The invoice of selling public property or state-owned property or confiscated property shall be submitted according to regulations of the law.

(2) Documentation of vehicle title transfer

- Electronic invoice transferred to the vehicle registration and management system from the public service portal or the database of the tax authority; If the electronic invoice is unavailable, it is required to have the paper invoice or the paper invoice converted from the electronic invoice according to regulations of the law;

- Decision of a competent authority or a document on the sale, donation or inheritance of the vehicle, financial document of the vehicle in accordance with the law.

The document on sale, donation or inheritance of an individual's vehicle shall be notarized or authenticated or certified by the agency, organization or unit where the individual is working (as for the armed forces' personnel and foreigners who are working in diplomatic missions, consulates, representative offices of international organizations, and register their vehicles according to addresses of such missions and offices);

- As for liquidated vehicles of the police authority: A decision on liquidation of vehicle made by the competent authority and invoice of selling public property or selling state-owned property;

- As for liquidated vehicles of military agency: An official dispatch certifying that the vehicle has been moved out of the military equipment of the Department of Vehicles, General Department of Engineering affiliated to the Ministry of National Defense and an invoice according to regulations.

(3) Proof of payment of vehicle registration fee:

Electronic proof of payment of vehicle registration fee transferred to the vehicle registration and management system from the public service portal or the database of the tax authority;

In case the electronic proof of payment of vehicle registration fee is unavailable, it is required to submit a written proof of payment to the state budget or another documentation on payment of vehicle registration fee as per the law;

As for a vehicle exempt from paying the registration fee, it is required to submit a written notification of payment of vehicle registration fee containing information about exemption from paying vehicle registration fee from the tax authority.  

Responsibilities of vehicle owners when transferring vehicle ownership according to Circular 24/2023/TT-BCA

According to Clause 4, Article 6 of Circular 24/2023/TT-BCA, when selling, donating, exchanging, inheriting, contributing capital, or transferring a vehicle (hereinafter referred to as “vehicle title transfer):  

- The vehicle owner shall retain the vehicle registration certificate and license plate (not transfer the registration certificate and license plate to the transferee) and submit them to the vehicle registration authority for revocation procedures;

In case of vehicle title transfer together with the license plate purchased at auction, the vehicle owner shall submit the registration certificate to the vehicle registration authority for revocation procedures;

- Within 30 days from the date of carrying out procedures for vehicle title transfer, the vehicle owner shall carry out procedures for revocation; within the aforesaid duration, if the vehicle owner fails to carry out procedures for revocation or transfer the vehicle registration certificate and license plate to the transferee to carry out revocation procedures, before processing the procedures, the vehicle registration authority shall issue a decision to impose administrative penalties on the vehicle owner.  

After vehicle title transfer, if the vehicle owner fails to carry out procedures for revocation, it/he/she shall be responsible to the law for violations related to that vehicle;

- After the vehicle owner completes revocation procedures, the transferee shall carry out procedures for registration of title transfer according to regulations.

Circular 24/2023/TT-BCA takes effect as of August 15, 2023.

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