Compilation of Common Invoice Errors and Solutions in Vietnam

Kim Linh

18:33, 11/07/2024

Accountants cannot avoid mistakes related to issuing incorrect invoices. This article will share the common invoice errors accountants are prone to and how to resolve each case according to the law in Vietnam.

How to solve common invoice errors in Vietnam

No.	Case	Solution	Legal Basis
1	Invoice lacks province address	Based on Clause 7.b, Article 3 of Circular 26/2015/TT-BTC, the "name, address" fields of the seller and buyer must be fully written; if abbreviated, it must ensure accurate identification of the buyer and seller. If the seller issues an invoice with the correct tax codes for both the seller and the buyer, but the address field lacks the province name yet can still be accurately identified, and all other details are correct, such invoices are acceptable for tax declaration.	More details can be found in Official Dispatch 2186/TCT-CS dated May 24, 2017
2	Missing tax code	According to Point b, Clause 7, Article 3 of Circular 26/2015/TT-BTC, adjusting invoices is only applied for cases where the buyer's name and address are incorrect but the tax code is correct. If the buyer’s tax code is incorrect or missing, it is mandatory to create a minutes attached to the adjustment invoice as guided in Article 20 of Circular 39/2014/TT-BTC.	More details can be found in Official Dispatch 122/CT-TTHT dated January 5, 2017
3	Issued a consolidated adjustment invoice for multiple incorrect invoices of the same buyer	In case a company provides goods to a branch but issues the invoice with the parent company's name, address, and tax code, the company needs to create a minutes attached to the adjustment invoice in accordance with Clause 3, Article 20 of Circular 39/2014/TT-BTC. The company can issue a consolidated adjustment invoice for all the incorrect invoices and attach a list of the incorrect invoices that need adjusting.	Official Dispatch 10911/CT-TTHT dated November 4, 2016
4	Issued one adjustment invoice for multiple invoices with incorrect unit prices	Companies are allowed to issue one adjustment invoice for multiple incorrect invoices of the same customer as per Official Dispatch 5456/TCT-CS. If a company has multiple purchase invoices from the same supplier with incorrect unit prices, both parties can issue one minutes and one adjustment invoice for all the incorrect invoices containing a list of the incorrect invoices needing adjustment.	More details can be found in Official Dispatch 9502/CT-TTHT dated October 3, 2016
5	Invoice has incorrect customer name	Invoices with errors in the buyer's name and address but with the correct tax code require only minutes for adjustment and no adjustment invoice is needed. Other cases of errors require an additional adjustment invoice. If the seller has already declared tax but the buyer returns goods (due to damage or lack of need for continued use), the buyer must issue a return invoice as per Point 2.8, Appendix IV of Circular 39/2014/TT-BTC.	More details can be found in Official Dispatch 8031/CT-TTHT dated August 19, 2016
6	Procedure for adjusting invoices with incorrect item names	Both parties create minutes to adjust the wrong items, and the seller issues an adjustment invoice detailing what was incorrect, the adjustments made, the invoice number, symbol, and date of the incorrect invoice. Note: The adjustment invoice should only include the incorrect details being adjusted, not the correct details.	More details can be found in Official Dispatch 6803/CT-TTHT dated July 18, 2016
7	Incorrect tax rate requires minutes and adjustment invoice	Based on Clause 3, Article 20 of Circular 39/2014/TT-BTC, if the tax rate is incorrect, both parties create minutes detailing the error, and the seller issues an adjustment invoice to correct the tax rate and VAT amount.	More details can be found in Official Dispatch 6653/CT-TTHT dated July 13, 2016
8	Incorrect calculated taxable VAT price	Both parties create minutes detailing the error, and the seller issues an additional adjustment invoice to correct the taxable VAT price, VAT amount, and adjusts the tax declaration documents.	Official Dispatch 1631/CT-TTHT dated February 25, 2016
9	Invoice with errors that have already been declared for tax requires adjustment invoice	According to Clause 3, Article 20 of Circular 39/2014/TT-BTC, if a company issues an invoice with incorrect data and has already declared the tax, it must create minutes and attach an adjustment invoice.	More details can be found in Official Dispatch 898/CT-TTHT dated January 28, 2016
10	Invoice with incorrect discount amount	In principle, if a company issues an invoice with an incorrect discount amount (recorded as a negative amount) and the VAT has already been declared, the company must create minutes and issue an adjustment invoice. However, if the error does not affect the revenue, VAT payable, and other criteria are still correct, and the number of incorrect invoices is large, the company may be exempted from issuing an adjustment invoice.	More details can be found in Official Dispatch 14235/CT-TTHT dated December 31, 2015
11	Invoice with incorrect issuance date	If the invoice has not been declared for tax yet, follow Clause 2, Article 20 of Circular 39/2014/TT-BTC. Both parties create minutes to retrieve the incorrect invoice copies, and the seller crosses out the incorrect copies and keeps them, issuing a new invoice for the buyer. If the invoice has already been declared for tax, follow Clause 3. Both parties create minutes detailing the error, and the seller issues an adjustment invoice for the buyer.	More details can be found in Official Dispatch 9652/CT-TTHT dated October 26, 2015
12	Invoice with incorrect buyer name	Based on Clause 7.b, Article 3 of Circular 26/2015/TT-BTC, if an invoice has the incorrect buyer's name but the address and tax code are correct, both parties only need to create minutes and do not need to issue an adjustment invoice.	More details can be found in Official Dispatch 9249/CT-TTHT dated October 12, 2015
13	Invoice with incorrect tax code	According to Clause 15, Article 14 of Circular 219/2013/TT-BTC, an invoice with an incorrect seller's tax code is not deductible. In cases where a company has purchased goods or services, but the itemized list and invoice have the incorrect tax code, such invoices are not deductible. Tax deduction is only allowed if the seller's tax code is correct on the invoice but incorrect on the itemized list.	More details can be found in Official Dispatch 53896/CT-HTr dated August 17, 2015
14	Adjustment and supplementary tax declaration for invoices with incorrect dates	In cases where tax has already been declared but then discovered incorrect date indicators on the invoice, adjustments should be made as per Clause 3, Article 20 of Circular 39/2014/TT-BTC. Subsequently, supplementary tax declaration documents should be filed as guided in Point c.1, Clause 5, Article 10 of Circular 156/2013/TT-BTC.

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- This translation is generated by OpenAI's GPT-4o model;
- The legal regulations in this article are according to Vietnamese Law;
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