Recently, the Ministry of Natural Resources and Environment issued Circular 31/2013/TT-BTNMT promulgating the professional process for archiving land records.
Circular 31: Procedures for organizing and arranging electronic land documents in Vietnam (Illustrative image)
Circular 31/2013/TT-BTNMT specifically stipulates the procedures for organizing and arranging electronic land documents as follows:
Step 1: Preparation work
- Develop a plan for organizing and arranging documents;
- Prepare data information;
- Prepare machinery, equipment, supplies, office materials.
Step 2: Implementation of organizing and arranging storage
- Complete labeling and coding on digital data discs: clearly note the data file contents and information on the disc;- Classify, determine the value of documents and their preservation period;
- Assign numbers and serial symbols to the document storage discs (CD, DVD);
- Back up (one backup copy on CD, DVD and one copy on the storage device);- Arrange discs (CD, DVD) on shelves, cabinets;
- Update information in the catalog database;
- Organize search tools, including: On paper; On search software.
Step 3: Conclusion of organizing and arranging storage
- Hand over documents and prepare handover records;
- Write a summary report.
See details at Circular 31/2013/TT-BTNMT effective from December 9, 2013.
Ty Na
Address: | 19 Nguyen Gia Thieu, Vo Thi Sau Ward, District 3, Ho Chi Minh City |
Phone: | (028) 7302 2286 |
E-mail: | info@lawnet.vn |