Change in the Deadline for Submitting Files and Documents to the Archives of the Transportation Sector Agency

02:44, 11/07/2024

Circular 61/2018/TT-BGTVT has been signed and issued by the Ministry of Transport to amend and supplement the Archive Work Regulations of the Ministry of Transport issued together with Circular 74/2014/TT-BGTVT.

The storage of records and documents by agencies and units is conducted as follows:

- For records and documents determined to have a retention period of less than 05 years: self-preservation at the agency or unit.- For records and documents determined to have a retention period of 05 years or more: must be submitted to the Agency Archives within 01 year from the date the work is completed.

Regarding the retention period of records and documents:

- Completion records of projects and works as stipulated in Article 12 of Circular 74: Within 03 months from the date the project is settled, the records must be submitted to the Ministry Archives.- Documents stored at the Agency Archives include: Official Dispatches, Decisions, periodic submissions to the Agency Archives once every 03 months, confidential documents submitted once every month, and other types of documents submitted once a year.- In case the records and documents are due for submission but need to be retained: The head of the agency/unit decides to retain them and provides a written notice stating the reasons and a detailed list of records and documents to be retained to the Agency Archives. The retention period shall not exceed 02 years from the due date of submission.

More details can be found in Circular 61/2018/TT-BGTVT, effective from July 1, 2019.

- Thanh Lam -

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