Authority to Authenticate Documents According to Decree 23 in Vietnam

12:30, 11/07/2024

Decree 23/2015/ND-CP issued by the Government of Vietnam stipulates the issuance of copies from original registers, authentication of copies from originals, authentication of signatures, and authentication of contracts and transactions.

Individuals and authorities with certification authority and responsibilities in Vietnam are regulated as follows:

No.	Authority	Competent Individual	Type of Documents
1	District-level Justice Office, district, district-level town, provincial city	Head, Deputy Head of the Justice Office	Certifying copies from the originals of documents issued by competent authorities of Vietnam, foreign countries; documents issued by competent authorities of Vietnam in association with competent authorities of foreign countries; Certifying signatures on documents; Certifying translators’ signatures translating from foreign languages into Vietnamese and vice versa; Certifying contracts and transactions related to movables; Certifying agreements on the division of estates, and declarations of inheritance which are movables.
2	Commune-level People's Committee	Chairman, Vice Chairman of Commune-level People's Committee	Certifying copies from the originals of documents issued by competent authorities of Vietnam; Certifying signatures on documents, except for translators' signatures; Certifying contracts and transactions related to movables; Certifying contracts and transactions related to the exercise of land use rights as prescribed by the Land Law; Certifying contracts and transactions related to housing as prescribed by the Housing Law; Certifying wills; Certifying documents of renunciation of inheritance; Certifying agreements on the division of estates, and declarations of inheritance which are movables, contracts, and transactions related to the rights of land users and housing.
3	Diplomatic missions, Consular offices, and other agencies authorized to perform the consular function of Vietnam abroad	Diplomatic officers, public employees of consular offices	Certifying copies from the originals of documents issued by competent authorities of Vietnam, foreign countries; documents issued by competent authorities of Vietnam in association with competent authorities of foreign countries; Certifying signatures on documents; Certifying translators’ signatures translating from foreign languages into Vietnamese and vice versa
4	Notary office, Notary office	Notaries public	Certifying copies from the originals of documents issued by competent authorities of Vietnam, foreign countries; documents issued by competent authorities of Vietnam in association with competent authorities of foreign countries; Certifying signatures on documents, except for translators' signatures;

Decree 23 clearly states that the certification of copies from the originals, certifying signatures, certifying contracts, transactions related to movables, and certifying wills, is not dependent on the residence of the person requesting certification.

The certification of contracts and transactions related to land use rights is carried out at the commune-level People's Committee where the land is located. The certification of contracts and transactions related to housing is carried out at the commune-level People's Committee where the house is located.

The timeframe for handling certification requests must be ensured within the same day the agency or organization receives the request or the next working day if the request is received after 15:00. Except for cases such as:

- Simultaneous requests for certifying copies from various types of original documents, documents with many pages, requests for a large number of copies, and complex content in documents; if the certifying agency or organization cannot meet the stipulated timeframe, it may extend the deadline by no more than 2 working days or longer upon written agreement with the requester.

- The timeframe for certifying translators' signatures can be extended upon written agreement with the requester.

- The timeframe for certifying contracts and transactions is not more than 2 working days from the date of receiving a complete dossier or can be extended upon written agreement with the requester.

>> CLICK HERE TO READ THIS ARTICLE IN VIETNAMESE

0 lượt xem

- This translation is generated by OpenAI's GPT-4o model;
- The legal regulations in this article are according to Vietnamese Law;
- This English translation is for reference purposes only and not a definitive translation of the original Vietnamese texts;
- Articles may be compiled from a variety of sources;
- Applicable Terms may have expired at the time you are reading;
- If you have any questions about the copyright of the article, please contact us via email banquyen@lawnet.vn