4 Notes when using Metadata on the website of the state agencies in Vietnam

4 Notes when using Metadata on the website of the state agencies in Vietnam (Illustration)

According to the regulations in Circular 24/2011/TT-BTTTT, the establishment, use, and storage of metadata in Vietnam are carried out as follows:

1. Establishment of metadata in Vietnam

- The managing agency is responsible for establishing metadata for the information sections on the electronic information portal as stipulated in Clauses 1, 2, 3, and 4, Article 6 of Circular 24/2011/TT-BTTTT. For descriptive metadata, the information source creator will be the one to establish the metadata.

- The establishment of metadata is carried out by one of the following methods:

-  Directly  inserting  specified  data  into  the  source  code  of  each  webpage  according  to  the  syntax  described  in  Appendix  II  of  Circular  24/2011/TT-BTTTT;

-  Using  tools  that  allow  the  creation  of  specified  data  integrated  into  the  electronic  information  portal  system;

-  Using  independent  tools  that  support  the  automatic  creation  of  specified  data  for  each  webpage.  In  this  case,  the  managing  agency  is  responsible  for  ensuring  the  content  of  the  specified  data  complies  with  Article  5  of  Circular  24/2011/TT-BTTTT.

2. Storage of metadata in Vietnam

The managing agency can choose one of the following two methods to store metadata:

- Storing directly in the source code of each webpage in the managing agency's electronic information portal system.

- Using a metadata repository or a database management system to store metadata according to the establishment methods stipulated in Points b and c, Clause 2, Article 7 of Circular 24/2011/TT-BTTTT.

3. Updating metadata

- When the content of the information sections using metadata changes, the managing agency is responsible for checking and updating the metadata if necessary. The checking and updating of metadata must be done immediately after the information content changes.

- For  information  sections  where  the  use  of  specified  data  is  mandatory,  which  were  published  on  the  electronic  information  portal  before  Circular  24/2011/TT-BTTTT  came  into  effect,  the  managing  agency  is  encouraged  to  supplement  and  update  the  specified  data  for  these  information  sections.

4. Ensuring access and retrieval of metadata

The managing agency is responsible for ensuring that metadata can be accessed and retrieved conveniently for linking and integrating information with the electronic information portals of other state agencies.

More details can be found in Circular 24/2011/TT-BTTTT, which comes into effect in Vietnam from November 15, 2011.

Thuy Tram

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