08 regulations that petroleum importing traders in Vietnam must comply with

Petroleum consignee refers to traders engaged in petroleum export and import business, petroleum production, petroleum distribution, and those authorized as general petroleum trading agencies, or those who contractually act as petroleum retailers, or those conceded the right to retail petroleum products, that take delivery of petroleum products under terms and conditions of signed petroleum sale contracts.

08 quy định bắt buộc thương nhân nhập khẩu xăng dầu phải thực hiện, 15/2015/TT-BKHCN

Circular No. 15/2015/TT-BKHCN of the Ministry of Science and Technology of Vietnam stipulates that petroleum importing traders must comply with the following regulations:

- Set up, apply and maintain the quality management system in uniformity with the national standard TCVN ISO 9001 : 2008 or the petroleum quality management system conformable to the standard ISO/TS 29001 : 2010.

- Set up and implement the system for inspecting and overseeing compliance with quality-related and metrological regulations in petroleum trading operations of general agencies, agents or traders conceded the right to retail petroleum products affiliated to the distribution system of traders, including the following contents:  

+ Frequency of inspection or oversight and collection of testing samples for determination of petroleum quality within this distribution system;

+ Storage of records on results obtained from implementation of this inspection and oversight system.

- Collect samples, seal and store samples under the provisions of Article 7 Section 1 Chapter III hereof.

- Seal tanks, cargo holds, storage compartments and petroleum inlet or outlet valves installed on petroleum carriers before transporting petroleum products to customers. Seals must be inspected and confirmed between two parties (according to the Form No. BBLM-NP-CKCL stipulated in the Annex hereto) and specifically expressed in delivery and receipt records.

- Provide customers, the Petroleum Shipper with duplicate declared approved standards.

- Provide customers, the Petroleum Shipper with records on sample collection, security sealing and handover, and petroleum quality commitments (according to the Form No. BBLM-NP-CKCL stipulated in the Annex hereto) for each shipment.

- Have the process for controlling conformity of petroleum storage tanks at their own retail fuel stations in order to maintain quality in conformance to the declared approved national technical regulations and standards, and ensure that petroleum storage tank systems do not cause leakage and contain mixed petroleum products, and inspection of petroleum storage tanks must be stored in recorded documents.

- Readily prepare duplicate quality accreditation (certificate of conformity, notice of acknowledgement of conformity declaration with respect to domestically manufactured and prepared petroleum products; certificate of conformity or notice of the state inspection result relating to quality of imported petroleum products that fall under the scope of application in the national technical regulations) and a copy of declared approved standards for each type of petroleum products.

View more details at Circular No. 15/2015/TT-BKHCN of the Ministry of Science and Technology of Vietnam, effective from April 01, 2016.

Le Hai

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