04 Principles for Calculating the Cost of IT Service Rental Based on Specific Requirements

According to the provisions of Circular 12/2020/TT-BTTTT, the cost of renting information technology services not readily available in the market (hereafter referred to as customized services) encompasses all necessary expenses to rent information technology services for the entire duration of the rental, including the components: service costs; service management and operation costs; service maintenance costs and other related costs involved in providing the service.

Principles for calculating the cost of renting customized IT services (Illustrative image)

When calculating the cost of renting customized services, the following 04 principles must be adhered to:

- Ensure the correct objective and efficiency of the customized service rental activity.

- Ensure the accurate and adequate accounting of all necessary costs to rent customized services.

- The cost of renting customized services must be determined in accordance with advance or end-of-term payments. Depending on the conditions, capital balancing capability, budget allocation, the agency or organization renting the customized services selects the method to determine service costs in the rental expense following the detailed regulations in this Circular.

- Provide guidance on the method to calculate the cost of renting customized services as regulated in this Circular to determine the project estimates, package prices for customized service rentals, and payment terms. In cases where the project estimates, payment terms, and payment timing for customized service rentals have been approved as guided in this Circular but during the contractor selection process, elements arise requiring adjustments to the payment terms and timing, the agency or organization renting the customized services and the contractor may negotiate to re-determine the payment terms and timing, but must ensure the rental service price:

+ Does not exceed the bid price (after error correction, adjustment for discrepancies, minus any discount values (if any));

+ Does not exceed the project estimate or package price when calculated in the same service cost method at the negotiated payment terms and timing.

Refer to the full text of the regulation in Circular 12/2020/TT-BTTTT effective from July 14, 2020.

Thu Ba

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