New: Procedure for public employee recruitment examination in Vietnam must go through 06 steps

Specifically, the Decision No. 1066/QĐ-BNV of the Ministry of Home Affairs of Vietnam guided that the procedure for public employee recruitment examination must go through 06 following steps:

Step 1: Announce the recruitment and receive the application form for public employee recruitment

According to Article 14 of the Decree No. 115/2020/NĐ-CP of Vietnam’s Government, agencies and units competent in recruitment must post recruitment notices publicly at least once on one of the following mass media: print newspapers, electronic newspapers, audio newspapers, and video newspapers; concurrently post it on the website or portal and publicly post it at the office of the agency or unit competent to recruit.

Candidates who apply for admission shall submit the application form at the place where the application form is received or send it by post or via the website or portal of agencies or units competent to recruit.

Note: The deadline to receive the application form is 30 days from the date of the public recruitment announcement.

Step 2: Organize the entrance exam

According to Article 14 of the Decree No. 115/2020/NĐ-CP of Vietnam’s Government, the organization of the entrance exam is carried out as follows:

- Establish a recruitment council decided by the head of the agency or unit competent to recruit according to Article 8 of Decree No. 115/2020/NĐ-CP.

- Establish a committee to check the application form (Clauses 1 and 2 Article 15 of Decree No. 115/2020/NĐ-CP).

- Recruitment exam is conducted in 2 rounds as follows (Article 9 and Clause 3 Article 15 of Decree No. 115/2020/NĐ-CP):

Round 1: General knowledge test

The computer-based multiple-choice test consists of 3 parts and the exam time is as follows:

- Part I: General knowledge, 60 questions on understanding the law on public employees, the Party's guidelines, policies and laws on the recruitment industry and field. Exam time 60 minutes;

- Part II: Foreign languages, 30 questions required by job positions in one of five languages: English, Russian, French, German, Chinese or another foreign language decided by the head of the agency or unit competent to recruit. Exam time 30 minutes;

- Part III: Informatics, 30 questions required by the job position. Exam time 30 minutes.

Round 2: Exam for specialized profession

- Examination form: The head of the agency or unit competent to recruit shall decide one of three forms of examination: Interview; practice; writing exam.

- Exam content: Test the candidate's knowledge and skills of professional activities according to the requirements of the job position to be recruited. 30-minute interview test; 180 minutes written exam (not counting the time to copy questions); the duration of the practical exam shall be decided by the head of the agency or unit competent to recruit, based on the nature and characteristics of professional activities of the job position to be recruited.

Step 3: Determine the successful candidate in the public employee exam

According to Article 10 of the Decree No. 115/2020/NĐ-CP of Vietnam’s Government, successful candidates in the public employee recruitment exam must meet the following conditions:

- Having the test score in round 2 of 50 points or more;

- Having a score of round 2 plus a specified higher priority score is taken in order of points from high to low in the recruitment target of each job position. (Note: In case there are 02 or more people with the same total in the final criterion of the job position to be recruited, the person with the higher score in the second round of the exam will be the successful candidate; if still unable to identify, the head of the agency or unit competent to recruit public employees shall decide on the successful candidate);

- Concurrently, those who do not pass the recruitment exam for public employees are not allowed to reserve the exam results for the next recruitment exams.

Step 4: Announce the result of public employee recruitment (Article 16 of the Decree No. 115/2020/NĐ-CP)

After completing the second round of examination as prescribed, within 05 working days, the recruitment council must report to the head of the agency or unit competent to recruit public employees for consideration and recognition of recruitment results.

Within 10 days from the day on which the decision on recognition of recruitment results is issued, the Recruitment Council must make a public announcement on the website or portal of the agency or unit competent to recruit and send a written notice of recognition of the selection result to the candidate at the address registered by the candidate. The content of the notice must clearly state the time limit for the successful candidate to come to the agency or unit competent to recruit to complete the recruitment dossier.

Step 5: Complete the public employee recruitment application

Within 30 days from the date of receiving the notification of the successful results, the successful candidate must go to the agency or unit competent to recruit to complete the recruitment application. Recruitment profile includes:

- Copies of diplomas and certificates as required by the job position applied for, certification of priority subjects (if any);

- Judicial record card issued by a competent authority.

Note: In case the successful candidate fails to complete the recruitment dossier as prescribed, or commits fraud in declaring the application form or is found to have used an improper degree, certificate or certification to participate in recruitment, the head of the agency or unit competent to recruit public employees shall issue a decision to cancel the recruitment result.

Step 6: Conclude an employment contract

Within 15 days after the successful person completes the recruitment application, the head of the agency or unit competent to recruit public employees shall issue a recruitment decision, concurrently send the decision to the successful candidate at the registered address and the public non-business unit employing the public employee to know and sign a working contract with the public employee.

Within 30 days from the date of receipt of the recruitment decision, the person who is recruited as a public employee must go to the public non-business unit employing the public employee to sign a working contract and accept the job.

- A definite-term working contract is a contract in which the two parties determine the term and the time of termination of the contract's validity in the period from 12 months to 60 months (Form No. 02 or Form No. 03).

- An indefinite-term working contract is a contract in which the two parties do not specify the term and the time of termination of the contract's validity (Form 04).

​​​Ty Na

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