Application form for domestic issuance of regular passports from August 15, 2023 in Vietnam

Application form for domestic issuance of regular passports from August 15, 2023 in Vietnam (Internet image) 

Regarding this issue, LawNet would like to answer as follows:

1. Application form for domestic issuance of regular passports from August 15, 2023 in Vietnam

- The application form for domestic issuance of regular passports for people aged 14 and older is form TK01 issued with Circular 31/2023/TT-BCA.

Form TK01

- The application form for domestic issuance of regular passports for people under 14 years old is form TK01a issued with Circular 31/2023/TT-BCA.

Form TK01a

2. Procedures for domestic issuance of regular passports from August 15, 2023 in Vietnam

- Persons applying for issuance of passports shall submit completed application forms using defined templates, 2 pictures and relevant documents specified in Clause 2 of Article 15 of the Law on Entry and Exit of Vietnamese Citizens 2019; present valid ID cards, Citizen Identity Cards or passports.

- Documents relating to domestic issuance of regular passports include:

+ The most recently issued regular passports that are valid with respect to persons who have been issued with passports; in case where the valid passports are lost, attach notice of loss or notice of receipt of competent agencies specified in point a Clause 2 Article 28 of the Law on Entry and Exit of Vietnamese Citizens 2019;

+ Copies of birth certificates or extracts thereof with respect to persons under 14 years of age who have not been issued with personal identification numbers; in case such copies of birth certificates or extracts thereof are unavailable, submit photocopies and present original copies for examination and comparison;

+ Copies of documents issued by competent agencies proving authorized legal representatives for incapacitated persons, persons having limited recognition or behavioral control as specified in Civil Code and persons under 14 years of age; in case such copies are unavailable, submit photocopies and present original copies for examination and comparison.

- A person shall apply for issuance of passport for the first time at immigration authority of provincial police where he/she temporarily or permanently resides; in case he/she has Citizen Identity Cards, he/she shall apply at immigration authority of provincial police wherever suitable.

- A person applying for passport issuance for the first time may choose to do so at immigration authority of Ministry of Public Security if:

+ He/she has letter of introduction or recommendation of hospitals regarding travelling abroad for medical diagnosis and/or treatment; or

+ His/her overseas relatives are identified to be in accidents, diseased or deceased according to well-grounded basis; or

+ Supervisory authority of his/hers who is an employee, official, officer, non-commissioned officer, professional serviceman or cadre in armed forces or personnel of cipher organization issues documents requesting issuance; or

+ He/she applies due to other humanitarian or emergency reasons decided by heads of the immigration authority of Ministry of Public Security.

- A person shall apply for issuance of passport for the second time at immigration authority of provincial police of choice or immigration authority of Ministry of Public Security.

- Assigned persons are responsible for accessing the application, pictures and relevant documents; examining and comparing with information on the national database for entry and export of Vietnamese citizens; taking photos and collecting fingerprints of persons applying for issuance of passports containing electronic chips for the first time; issuing notice of result collection.

- Within 8 working days from the date of receipt, immigration authorities of provincial police shall return results to applicants.  Within 5 working days from the date of receipt, immigration authorities of Ministry of Public Security shall return results to applicants.  Processing times for cases specified in Clause 4 of Article 15 of the Law on Entry and Exit of Vietnamese Citizens 2019 shall last no longer than 3 working days from the date of receipt. In case of delayed issuance of passports, immigration authorities shall respond in written form and state reasons.

- Persons applying for issuance of passports wishing to receive results in locations other than the agencies specified in Clause 7 of Article 15 of the Law on Entry and Exit of Vietnamese Citizens 2019 shall pay fees for delivery services.

- A person shall apply for issuance of regular passport at the headquarter of the immigration authority or by electronic means on the national public service portal or the public service portal of the Ministry of Public Security.

(Article 15 of the Law on Entry and Exit of Vietnamese Citizens 2019, amended 2023)

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